Benefits:

401(k)

Opportunity for advancement

Training & development

Wellness resources

Position Summary

The Finance & Grants Specialist is responsible for the day-to-day financial operations of Providence House, with a primary focus on accounts payable, accounts receivable, and grant billing. This position ensures accurate financial tracking, timely processing of transactions, and strict compliance with federal, state, and private funding requirements, including HUD, CoC, ESG, and other funding streams.

This role is critical to maintaining the financial integrity of the organization and supporting the sustainability of programs serving homeless families.

Mission Alignment Statement

All employees of Providence House are expected to support and advance the organization’s mission to serve homeless families with children by ensuring excellence, compassion, and accountability in all aspects of their work.

Key Responsibilities

Accounts Payable (AP)

Process and code all invoices in accordance with organizational policies and grant requirements

Ensure proper documentation and approvals prior to payment

Prepare and process weekly check runs and electronic payments

Maintain vendor files, including W-9s and payment terms

Reconcile vendor statements and resolve discrepancies

Accounts Receivable (AR)

Track and record all incoming revenue, including program income, reimbursements, and donations (as applicable)

Monitor receivables and follow up on outstanding balances

Prepare and issue invoices for partner agencies or program services

Reconcile AR accounts and maintain accurate records

Grants Billing & Compliance

Prepare and submit monthly reimbursement requests/invoices for government and foundation grants (CoC, ESG, TANF, etc.)

Track grant expenditures to ensure alignment with approved budgets

Maintain supporting documentation for all billed expenses (timesheets, receipts, cost allocations, etc.)

Collaborate with program staff to ensure accurate and timely reporting of expenses

Assist with grant reporting and audits, including monitoring visits

Ensure compliance with federal and state regulations, including Uniform Guidance (2 CFR Part 200)

Financial Reporting & Reconciliation

Assist with monthly bank and general ledger reconciliations

Maintain accurate financial records in accounting software

Support preparation of internal financial reports

Identify and flag discrepancies or compliance concerns

Administrative & Cross-Functional Support

Collaborate with program and leadership staff to ensure proper expense allocation

Support annual audit preparation and documentation requests

Maintain organized financial records (digital and physical)

Assist with budget tracking and financial analysis as needed

Qualifications

Education & Experience

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Minimum of 2–3 years of accounting or bookkeeping experience

Experience with nonprofit accounting and grant billing strongly preferred

Familiarity with HUD, CoC, ESG, or other public funding streams is a plus

Knowledge, Skills & Abilities

Strong understanding of accounts payable, accounts receivable, and general accounting principles

Knowledge of grant compliance and cost allocation practices

High level of accuracy and attention to detail

Strong organizational and time management skills

Ability to manage multiple deadlines and priorities

Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel

Strong communication and collaboration skills

Core Competencies

Integrity & Accountability

Attention to Detail

Financial Stewardship

Compliance & Risk Awareness

Team Collaboration

Mission Alignment