Vascular Access Facility Administrator PURPOSE AND SCOPE:
Position is responsible for the daily operations of the vascular access
facility. As the leader, has the authority to make daily decisions to
ensure the appropriate continuity of care and patient and staff safety.
The Facility Administrator, in conjunction with the Medical Director and
charge nurse/director of nursing, shall ensure that the Center complies
with the requirements of any governmental or regulatory body having
jurisdiction in the premises or use of the Center, to meet such quality
standards as set forth by the selected accrediting agency, and assist
the Medical Staff to ensure that medical practices and procedures meet
such standards. Manages all aspects of patient care in the vascular
access facility from admission through discharge. Ensures provision of
quality patient care and the role is responsible to the ASC Governing
Body for clinical reporting and for operational and cost- containment
decisions. Markets available vascular access services through
presentations to physicians and dialysis facilities. PRINCIPAL DUTIES
AND RESPONSIBILITIES: * Ensures the Development of proper clinical
procedures that ensure patient safety, comfort, and quality. * Ensures
appropriate admission and discharge procedures and assures that
pre-admission criteria are appropriately met in accordance with policy.
- Researches and prepares cost reduction proposals and implements them
as applicable. * Evaluates ongoing patient care and reports significant
patient problems to appropriate team members. * Collaborates with Human
Resources to ensure personnel development and communication to staff to
achieve consistency in labor and employee relations. * Serves as
resource and role model for staff. * Plans, evaluates, recommends and
implements new initiatives when appropriate. * Provide leadership,
coaching and development plans for all direct reports to maintain an
engaged and productive workforce; partnering with Human Resources on
employee matters. * Technically proficient in the specific department
and knowledge of industry practice and business principles. Works on
issues of diverse scope where analysis of situation or data requires
evaluation of a variety of factors, including an understanding of
current business trends. * Experienced leadership required for
multi-faceted environment; role primarily focuses on tactical execution.
Receives assignments in the form of objectives and determines how to use
resources to meet schedules and goals. * Program or project
responsibility generally within the function. Manages the operations of
the center and has a direct impact on specific functional areas. Manages
the coordination of activities for the center with direct responsibility
for results, including costs, methods, and staffing. An individual
contributor will have significant project/process responsibilities. *
Follows processes and operational policies in selecting methods and
techniques for obtaining solutions. Interprets and recommends change to
policies and establishes procedures that effect the Centers operation. *
Decisions have an impact on work processes and outcomes. Erroneous
decisions or failure to achieve results will add costs and may impact
the short-term goals of the organization. * Frequently interacts with
subordinate supervisors, customers, and/or functional peer group
managers, normally involving matters between functional areas, other
company divisions or units, or customers. * Participates and presents at
meetings with internal and external representatives. Often leading a
cooperative effort among members of a project team. * Interacts with
internal departments and external customers; particularly in problem
resolution. Acts as an advisor to subordinate(s) to meet schedules
and/or resolve technical problems. Responsible for hiring, coaching and
counseling employees, including performance reviews, disciplinary action
and terminations. * Provides technical guidance. * Assists with various
projects as assigned. PATIENT CARE: * Coordinates all aspects of
patient care within the vascular access facility in conjunction with the
appropriate staff members, from admission through discharge of the
patient. * Ensures education of the patient and the patients family
regarding access care. * Acts as a resource for the patient to address
patient concerns and questions. Reviews patient satisfaction surveys and
addresses any concerns or issues expressed by the patient. * Directs
initiation, maintenance and communication of efficient and timely
patient schedules to ensure maximization of the facility efficiency.
Assists with patient workflow, monitoring pre, intra and post procedures
for adherence to policy/procedure on an as needed basis and in
compliance with scope of licensure. * Ensures patient eligibility is
validated by working with payor case managers to facilitate timely
workup of patients for access management STAFF: * Creates,
maintains, and communicates efficient and timely employee schedules
according to the staffing needs of the facility to ensure adequate
staffing on a daily basis. * Participates in the recruitment, interview
process and decision to hire new personnel. * Ensures completion of new
hire orientation and training, including mandatory in-service and
relevant training. Ensures appropriate documentation is completed for
current licensure, annual in-service and policy and procedure in-service
updates. * Responsible for ensuring all employees receive appropriate
training according to USV/FMS policy as well as on all USV/FMCNA risk
management initiatives. * Provides staff with training to ensure
clinical competences and provides opportunities for professional growth.
- Responsible for overseeing performance of all licensed, direct patient
care, and indirect patient care personnel as assigned, as well as
outside vendors performing work in the facility. Provides education,
guidance and feedback related to performance as needed. * Educates and
informs staff regarding Azura Vascular/FMCNA benefits, Human Resources
policies and procedures and acts as a resource to facility staff. *
Provides counseling for all facility staff members, offering support and
encouraging personal growth. * Completes timely employee evaluations and
sets appropriate annual goals for staff. * Provides written
documentation of all disciplinary meetings in accordance with the
established personnel policies, and confers with Human Resources and VP
of Quality regarding the nature of the disciplinary decisions. *
Participates in Corporate and Division specific employee recognition and
satisfaction programs. * Ensures a strong communication and educational
process with facility staff, Division and Corporate office personnel,
including communication of Azura Vascular/FMCNA Division and Corporate
initiatives, policies and procedures to staff. * Creates and implements
a continuous, data driven QAPI Program that involves staff in problem
solving. QUALITY: * Responsible for supporting and driving ASC
quality standards through meeting regulatory requirements and the
practice of Continuous Quality Improvement (CQI), including use of FMS
CQI tools. * Implements ASC quality goals and develops facility specific
action plans in order to achieve ASC quality standards. * Accountable
for outstanding quality of patient care, as defined by the Azura
Vascular quality goals, by working with management to ensure that policy
and procedure is followed by internal and external (contracted) staff *
Responsible for implementing appropriate training according to policy to
ensure ongoing compliance with all risk management initiatives. *
Responsible for aggressively addressing and acting on adverse events and
action thresholds. * Ensures all Quality policies and procedures are
communicated to and implemented by the facility and contracted staff. *
Maintains integrity of medical records and other administrative and
operational records. * Complies and assists with all data collection and
auditing activities. * Maintains facility environmental integrity and
safety. MARKETING: * Identifies and visits local dialysis clinics to
provide information and education on available vascular access services
for ESRD patients. * Provides educational support to hospital personnel
and physician practices on dialysis access and helps resolve renal
patient specific problems. * Ensures regular and effective communication
with dialysis clinics, hospitals and physician(s), through regular
meetings to address any concerns and issues. * Acts as a liaison between
the local dialysis clinics, the Access Center, and physician practices.
- Serves as a resource person for dialysis units in regards to any
access care problems with their patients. PHYSICIANS: * Facilitates
the application process for physician privileges and compliance with
Medical Staff By-Laws, including assisting with the credentialing
process. * Responsible for strong Medical Director and physician
relationships and facilitating staff relationships with physicians. *
Ensures regular and effective communication with all physicians, through
regular meetings with Medical Staff. * Participates in Governing Body,
assisting with meeting agenda and gathering necessary data/material for
meetings. * Schedules and coordinates medical staff meetings as
necessary. MAINTENANCE/TECHNICAL: * Must be knowledgeable in the
operation of all facility equipment and technology, including but not
limited to C-arm, patient monitors, defibrillators, medical recording
devices and computers, and all emergency equipment * Schedules the
maintenance and repair of equipment, operating systems and physical
structure of the facility, as needed. * Monitors security of the
facility. CLERICAL & ADMINISTRATIVE: * Coordinates inventory/supply
management by reviewing monthly inventory count and approving purchase
orders for necessary items to ensure cost containment, timely
distribution and competitive pricing. * Responsible for efficient
utilization of medication, laboratory, inventory, supplies and equipment
to achieve supply cost goals as set forth in the annual budget. *
Assists in the development and revision of any applicable policies and
procedures for the facility as recommended by the Governing Body. *
Directs any necessary information gathering, as required, to support
billing, billing issues and collection activities. * Coordinates and
approves facility payroll. * Responsible for participating in all
on-site internal and external (state, federal and accreditation)
surveys. * Reviews new and existing provider contracts on a continuous
basis for various vendor services, including but not limited to,
insurance, laboratory, and facility cleaning. * Responds appropriately
to in-coming correspondence whether electronic, paper or voice mail. *
Other duties as assigned. **** PHYSICAL DEMANDS AND WORKING
CONDITIONS: * The physical demands and work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. * The physical demands
and work environment characteristics described here are representative
of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. * Day to day work
includes desk and personal computer work and interaction with patients,
facility staff and physicians. The position may require travel between
assigned facilities and various locations within the community. Travel
to regional, Division and Corporate meetings may be required as well.
The position may provide direct patient care that regularly involves
heavy lifting and moving of patients, and assisting with ambulation.
Coworkers may provide assistance. The position requires frequent
prolonged periods of standing and the employee must be able to bend
over. The employee may occasionally be required to move, with
assistance, patients and equipment of up to 200 lbs. There is a
two-person assist program and material assist devices for the heavier
items. * The work environment is characteristic of a health care
facility with air temperature control and moderate noise levels. May be
exposed to infectious and contagious diseases/materials. * Minimal
travel to regional and annual managers meetings. SUPERVISION: * May
be responsible for the direct supervision of various levels of direct
and indirect patient staff. EDUCATION: * Bachelors degree with
concentration in nursing, healthcare or business related field
preferred. * Must meet any and all state specific requirements for
background and education level. * Successfully complete and maintain BLS
Certification ** ** EXPERIENCE AND REQUIRED SKILLS: * Minimum (3)
years direct experience or related experience.in healthcare supervisory
or administrative role. * Experience in outpatient healthcare operations
or an ambulatory surgery center setting preferred. * Experience
obtaining and maintaining Medicare certification through an accrediting
organization is desirable. * Proficiency with the Microsoft office suite
(Word, Excel, PowerPoint) - experience with medical database software
preferred. Demonstrated leadership competencies and management skills
for the position, including excellent communication, customer service,
continuous quality improvement, relationship development, results
orientation, team building, motivating employees, performance management
and decision making. * Demonstrated management skills necessary to
provide leadership in the supervision of facility personnel and to
ensure the delivery of maximum quality care to all patients. EO/AA
Employer: Minorities/Females/Veterans/Disability/Sexual
Orientation/Gender Identity **Primary Location: **United
States-Tennessee-Memphis **Work Locations: ** **Job: **Operation
Management **Organization: **Fresenius Medical Care **Schedule:
**Full-time **Shift: **Day Job