Experience : 0 Description : Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year - and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain's New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! Reports to: PROGRAM DIRECTOR, AUTOMOTIVE YABC Location:50 Bedford Avenue, Brooklyn, NY 11222 Hours: 35 Hours/Week; Non-Exempt; Mon-Thurs: 1:00 PM-9:00 PM; Fridays 9:00-5:00 PM(Position ends 6/30/19) Job Summary:TheAdministrative Assistantwill ensure that all correspondence, written reports and telephone communications are handled in a manner that reflects quality of service as well as the professional standards of the agency. S/He will assist the staff in the orderly processing of all aspects of the administration of the program as may be required. S/He will also assist in the tracking of a number of programmatic elements including, but not limited to participant workshops, LTW Internships and attendance. Major Duties: Assist in completing tasks for ensuring smooth running of day to day YABC program, includes but is not limited to purchasing supplies for events, dropping off and delivering interoffice mail, picking up and delivering time sheets. Process clerical material, including typing and filing of all program and administrative correspondence and reports. Record and organize minutes for staff meetings. Manage petty cash process (monitor receipts, reimbursements, requests and backups). Purchase inventory and replenish office supplies. Manage program database and provide reports as needed. Create and maintain file system and maintain records in an orderly and accessible manner. Create and manage system for registration, waiting lists and attendance for programs and special events. Sort and distribute incoming and outgoing mail; send and distribute faxes. Receive packages and coordinate messenger services. Assist in mass mailings and packet preparation for special events and programs; assist in program wide events and trips. Enter internship outreach, orientation attendance, mock interviews, LTW class attendance, seminar attendance, site visits, internship placements and newly developed sites into ETO Complete intern timesheets in ADP Create transmittal for time sheets, pick up intern paychecks and deliver to the school Perform mock interviews Complete PAs for each student intern and liaise with HR and Payroll Departments to ensure timely payment of interns. Assist in LTW events and trips. Attend job related training and staff meetings. Perform other duties as assigned. Qualifications: High school diploma required and minimum of 1 year office experience preferred. Bilingual Spanish preferred. Must have youth development experience, preferably with young adults ages 17-21. Must have knowledge and competence in a variety of database systems, Microsoft Word, Excel and Outlook. Must have excellent organizational, verbal and written communication skills. Must have a commitment to work from a strength based and/or youth development perspective. General Requirements: All staff are expected to be committed to the mission, vision, and values of Good Shepherd Services, which includes involvement in quality improvement activities and a willingness and ability to work within a culturally. Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participa County : Kings URL : https://nlx.jobsyn.org/ef4142d4795f4db5a1b8d571ef70019e159