Grant & Contract Specialist - Pre-award Job Ref # 42673 -Location: Houston Methodist Research Institute 6670 Bertner Ave Houston, TX Category:Finance Job Type:Full-Time Work Shift:DAY Work Week:M - F Job Summary Work at a place with great people, which have a great passion and purpose to promote success in education and research. Under the direction of the Director of Grants and Contracts, the Grants and Contracts Specialist is responsible for various duties. This highly skilled individual guides faculty and administrators through the various extramural funding proposal process. Review funding opportunities/program announcements to ensure institutional and P.I. eligibility. Reviews all extramural fund proposals budget estimates for completeness, accuracy, and conformance with Houston Methodist Research Institute (HMRI) and Sponsor procedures and regulations. Reviews all Letter of Intent proposals for completeness, accuracy, and conformance. Ensures all funding proposals with corresponding documents are submitted by the appropriate deadline. Establish new awards in the accounting system and coordinate the set-up of cost centers and budgets and work with department staff to ensure proper allocation of costs to new awards. Setup new incoming and outgoing sub awards on funded projects. Performs other duties as assigned. -PATIENT AGE GROUP SERVED Not Applicable DUTIES AND RESPONSIBILITIES 1)Maintains knowledge of and interprets granting agencies and TMHS regulations regarding the receipt and administration of grants and contracts. 2)Reviews grant and contract proposals to assure compliance with granting agency requirements and TMHS policy. 3)Review and monitor expense transactions for conformance with granting agency guidelines. 4)Establish new awards in the Accounting system and coordinate the set-up of cost centers and budgets and work with department staff to ensure proper allocation of costs to new awards. 5)Prepare monthly and/or quarterly invoices as necessary and maintain an accounts receivable aging schedule. 6)Prepare, distribute, and monitor monthly time and effort reports for all individuals with committed or actual effort on all grants and contracts. 7)Prepare interim and final financial status reports in accordance with funding agency guidelines. 8)Perform other job-related duties as assigned. EDUCATION REQUIREMENTS Bachelors degree in Business or Finance EXPERIENCE REQUIREMENTS One year of related experience in research administration. CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED None SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED -Through on-the-job experience must gain a working knowledge of grant and contract guidelines and cost principles. -Must have basic knowledge in the use of various personal computer based spreadsheet and word processing software applications (e.g., Microsoft Excel, Word, etc.). -Must possess good verbal and written communication skills. PHYSICAL REQUIREMENTS An Activity Checklist (see final page) must be prepared for each job and be attached to the job description. Reasonable accommodation may need to be made to these requirements to enable individuals with disabilities to perform this work. WORKING ENVIRONMENT This is a description of the environment in which the work is performed as well as such ideas as need for overtime, travel, working with hazardous materials Equal Employment Opportunity Houston Methodist is an Equal Opportunity Employer. Equal employment opportunityis a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law. VEVRAA Federal Contractor priority referral Protected Veterans requested. Company Profile Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials.