Administrative Assistant IntelliWare Systems 5 reviews - Austin, TX IntelliWare is a growing small business with an immediate need for a skilled and energetic Junior Consultant to support a federal account. Clearance: Ability to obtain a Public Trust with Moderate Risk Background Investigation (MBI). Description: The Junior Consultant will be responsible to provide a variety of services to a federal client, including: Produce Weekly TV monitor slides/ Update work board. Create binder of all training material for new personnel. Update all internal documentation to reflect new hire (mailbox assignments, floor chart, staffing alignment, emergency contact list, etc.). Prepare new hire cubicles Ensure all equipment is assigned and in working order. Create cubicle tag. New Hire Onboarding New hire review of operating model, duty hours, emergency contact info, etc. Maintains/Updates New Hire Guide based on revised policy/procedures. Ensure employee has access to all systems (Outlook, T$aT, Shared Drive, printer). Assists new personnel with set up of assigned computer. Submit application for UFMS training. Update APC Distribution Lists with new employees information. Out processing of Departing Personnel Ensure removal of all systems access. Equipment Turn in- Accountability. Maintains Equipment Assignment Accountability Lists New hire equipment assignment USM-325s. Annual verification of equipment. Departure USM-325s. Scheduler and scribe Requester for APC Conference Room Reservations in Thornberry and J.J. Pickle Building. EOY-Finance - Schedule Meetings to review HQ EOY Guidance and Collect Feedback after EOY. Schedule Finance Meetings- Reserve Line for internal and External Meetings. Produce Meeting Minutes for weekly Tag Up, HQ, External Meetings, etc.POC for regional IT support. Supply Custodian- coordinate with GPC Cardholders for APC supply purchases. Submit timely work order requests to GSA Building Contract Maintenance. Required Skills and Qualifications: Detail oriented with proven ability to adapt to a dynamic organization. Strong interpersonal and communications skills (both oral and written) with a customer service orientation with demonstrated ability to effectively interact at all levels across the organization to build successful relationships. Excellent consultative, conflict resolution, negotiation, and facilitation skills to gain consensus in a matrixed and complex organization. Proven problem-solving skills with demonstrated ability to think out of the box and generate creative solutions; ability to break a complex problem down into its component parts and arrive at the appropriate solution in a timely fashion. Must be flexible and able to thrive in a time-sensitive environment to meet strict deadlines with sudden and unpredictable needs with a high tolerance for ambiguity. Positive attitude, averse to the status quo, always looking to improve current processes and procedures; ability to see opportunities for change, to capitalize on them and implement them when appropriate for the benefit of the organization. A self-starter with a strong work ethic who sets high standards for self and others and demonstrates enthusiasm for the mission of the team. Experience Requirements: Minimum of two (2) years consulting or related experience required. Education Requirements: Bachelors Degree required Location: Austin, TX Travel: Not Required Company Profile: IntelliWare is a privately-owned company founded to provide business and technical services to government and commercial clients. Our business philosophy is to hire the brightest, yet humble, people we can find and provide them with the team, training, and support they need to exceed our customers mission requirements. Our experienced, cleared, and professional workforce receives compensation and benefits that are intended to be among the best in our industry. 21 hours ago - save job - original job Apply On Company Site Other jobs you may like ISPAT / QIPD Administrative Assistant Dept of Aging & Disability Svc - Austin, TX Texas Health and Human Services Commission - 17 hours ago Administrative Assistant University of Texas at Austin - Austin, TX 16 hours ago Administrative Assistant Capital City Mortgage - Austin, TX 1 day ago Easily apply Administrative Assistant City of Austin - Austin, TX 18 hours ago Administrative Assistant Care.com - Austin, TX 1 day ago