Scheduling/Timekeeping Coord10/3/18Clerical / Secretarial / Business Office SupportFull TimeGreater Salt Lake areaCentral Offices -Job ID:221459 -Greater Salt Lake area -About Us What does it mean to be a part of Intermountain Healthcare? It means that the quest for clinical excellence is not just a goal, but a given. It means building an environment where physicians and employees can deliver the best in healthcare. And its realizing each employee or volunteer is vital to the healing process, because we can only achieve theextraordinarytogether. Being a part of Intermountain Healthcare means joining with a world-class team of over 36,000 employees and embarking on a career filled with opportunities, strength, innovation, and fulfillment. Our mission is: Helping people live the healthiest lives possible. Our patients deserve the best in healthcare, and we deliver. Job Description This position is responsible for timekeeper functions and schedule generation/maintenance for assigned group of Medical Group Instacare and Kidscare employees through proficient use of workforce timekeeper and workforce scheduling applications. The incumbent utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. This position may support multiple managers and departments within assigned group. The Coordinator Incorporates a broad working knowledge of departmental, facility, region and industry practices, policies, and programs. This position assists department managers with on-going staff education pertaining to scheduling and timekeeping processes. Essential Job Duties Timekeeper: -Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA, premiums, etc. -Meets all deadlines for payroll processing. Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, or Payroll Coordinator. -Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies. -Obtains approval for, and documents, all additions, deletions, corrections, etc. Retains all required documentation. Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly. Staff Scheduling: -Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per shift, and number of lead or senior staff per shift. -Releases preliminary shift template to department staff in defined time frame to allow for self scheduling. At close of self scheduling period, makes final changes to schedule and submits to department manager for review/approval. -Reviews requested changes to schedule (shift swaps, PTO, etc.) for appropriateness and forward to department manager for approval (as necessary). Maintains staffing and scheduling information on a daily basis. Customer Relations and Technical Expertise: -Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff. -Thoroughly and accurately completes all actions related to timekeeper and scheduler functions. -Through investigation ensures accurate and effective resolution of customer concerns. -Thoroughly and accurately uses staff scheduling systems to complete job expectations. -Functions as a contact person for staff and manager on questions/issues related to timekeeping and scheduling applications. -Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and upgrades. Posting Specifics -Entry Rate: $19.11 -Benefits Eligible: List Yes or No -Shift Details: List Shift Details if desired -Department: List Department/unit if desired -Additional Details: List any other position Details desired Minimum Requirements -Three years of customer service or office experience. -Experience with computer data entry and trouble shooting. -Experience with word processing and spreadsheets. -Demonstrated interpersonal and problem solving skills. -Demonstrated effective verbal and written communication skills. Physical Requirements -Interact with others requiring employee to verbally communicate as well as hear and understand spoken information. -Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands. -See and read computer monitors and documents. -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment. Preferred Requirements -Bachelor's degree. Education must be obtained from an acccredited institution. Degree will be verified. -Experience with timekeeping processing. -Experience with scheduling applications. -Experience with Kronos Please Note All positions subject to close without notice. Intermountain Healthcare prohibits discrimination on the basis of race, ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran status, disability and/or genetic information. -Working Hours -40 -Primary Work Location -Central Offices -Expertise -Clerical / Secretarial / Business Office Support -Job Type -Full Time -