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Office Coordinator Assistant Intern Spring

International Rescue Committee

Office Coordinator Assistant Intern Spring

Phoenix, AZ
Internship
Paid
  • Responsibilities

    13314 Requisition ID: req3149 Job Title: Office Coordinator Assistant Intern Spring Sector: Community Development Employment Category: Intern Employment Type: Part-Time Location: USA-Phoenix, AZ Job Description SCOPE OF WORK: The Office Coordinator Intern serves as support position to the Office Coordinator with three primary areas 1) general administrative assistance, 2) assist with day to day office operations and eventually, 3) human resources support. RESPONSIBILITIES: Administrative Assistance · Update and maintain the Front Desk Manual and other instructional documents · Update and maintain Mailbox names · Update and maintain HR forms and checklists · Assist with meeting preparation · Other related administrative tasks as assigned Office Operations * Assist and liaise with building maintenance concerning general maintenance issues; proper lighting, adequate office temperature, and other facility functionality. * Oversee the general cleanliness of the office notating and reporting any repairs needed · Ensure copiers/scanners have adequate paper and other supplies, names and emails in scanners are current and report any issues · Organize and track all office keys · Create and maintain all telephone face sheets with current information including address, phone number and extension Human Resources Support * Assist in posting position vacancies, conducting reference checks, and participating as needed in the hiring process. * Update and maintain all federal and state employment notices are posted. * Assist in preparing new hire employee orientation schedules and new employee hire packets. * Assist with filing and maintaining personnel files. * Assist in tracking staff vacation and sick leave requests and updating time off balances * Assist in tracking other staff certifications and trainings Qualifications REQUIREMENTS: · High School Diploma or General Equivalency Diploma · Proven ability to maintain confidentiality · 1 year previous clerical/administrative assistant experience · Proficient in Microsoft Office Suite · Ability to take initiative and work independently with a high attention to detail · Cultural competency and consideration with excellent communication skills · Willingness to learn Time Commitment: · 3 month minimum · 10- 15 hours a week during normal business hours Monday Friday 9 am 3pm This internship is unpaid ]]> 3149 USA-Phoenix, AZ

  • Industry
    Hospital and Health Care