HR Coordinator - FT, Monday - Friday Department: Human Resources Location: Montgomery, AL SCHEDULE: Full-Time, Monday - Friday JOB SUMMARY: Performs and provides a variety of secretarial, clerical, and support services for the Human Resources Department. The HR Coordinator/Reception is responsible for answering the telephone, greeting and receiving employees, applicants and other visitors to the Human Resources Department. Provides applications to individuals seeking employment, directs them to the application room. Log in applications and forwards to HR Representative. Assist HR Generalist by setting up interviews, typing correspondence, and other clerical duties as necessary. Assist in clerical duties related to employee health, OSHA, and workers comp. Oversees new hire onboarding process. Accurately maintains employee and applicant applications and resumes. Ensures that application files are up-to-date, organized, contain complete information, and that documents are appropriately filed (alphabetically and chronologically). Directs the applicants to the appropriate place for completion of the application. Logs, sorts, and distributes applications appropriately. Logs applications into the computer system and forwards applications to appropriate HR Generalist. Makes employee name badges, aiding orientation, providing employment verifications/written verifications, aiding deputies with subpoenas, typing correspondence, copying, filing, arranging interview appointments, reference checks and routing documents, and other duties as necessary. Serves as the initial department contact for visitors, assisting and/or directing them as needed maintaining excellent communication. Answer and screens telephone calls for the Human Resources Department, routing calls and accurately taking messages. Creates all personnel files for new hires and maintains notary responsibilities for the department. Assists and takes initiative in handling issues of a non-routine nature and performs other duties as assigned. Provide timely information to all levels of human resources staff on issues as appropriate. Supports the recruiting process through application review, phone screening, scheduling interviews and completing reference checks. Processes tuition reimbursement, monthly OIG reports and checks for compliance issues. Assists with new hire orientation. MINIMUM QUALIFICATIONS REQUIRED: High school diploma or equivalent; Secretarial training beyond high school preferred. One-year previous secretarial experience required. Strong customer service skills required. Previous Human Resources experience preferred. Proficiency with personal computers and software; 45-50 WPM typing speed. Thorough knowledge of and experience with office procedures (i.e. filing, typing, answering telephones, etc.). Ability to read, write, and follow instructions (oral and written). Demonstrated organizational skills (work flow and time management). Ability to communicate effectively with a variety of customer groups (i.e. Administration, management, employees, applicants, etc.). Ability to make mental mathematical calculations. Manual dexterity and visual acuity necessary to utilize the PC and calculator. Visual acuity also necessary for filing and proofing. Physical stamina needed for prolonged periods of standing and bending necessary for filing. Ability to sit for prolonged periods. Verbal communication and hearing ability to communicate with a multitude of customers.