HOK is currently seeking a HUMAN RESOURCES GENERALIST to join our team. This position will be based in CHICAGO and as Human Resources Generalist, you be responsible for providing human resources support as well as assisting in the effective implementation of policies and procedures to those employees in our Chicago, Columbus and St. Louis practices. You will report directly to the Senior Human Resources Manager in St. Louis. The successful candidate will have the opportunity to work remotely Mondays and Fridays with the expectation of in-person work, Tuesday through Thursday.
RESPONSIBILITIES
- Under the close direction of the Human Resources Manager, performs the administration of the business unit’s human resources function.
- Administers human resources policies, programs and services, including recruitment, selection, retention, legal compliance, employee benefits, employee relations, professional development, and compensation analysis. Promotes firmwide diversity and affirmative action efforts.
- Maintains current knowledge and understanding regulations, industry trends, current practices, new developments, and applicable laws regarding human resources policies, programs, and issues.
- Serves as point of contact for employee questions, information, and forms. Assists staff as necessary to promote a productive work environment and to ensure consistent and appropriate human resources practices and procedures are being implemented.
- Responsible for the maintenance of employment files, processes required status forms and paperwork, and performs data entry ensuring systems containing employment-related data is accurate. Coordinates closely with Payroll for accurate and timely payroll processing.
- Assists in all aspects of the recruitment process including screening resumes, conducting interviews, reference checks, and making employment offers.
- Administers training and performance development programs; including orientation and on-boarding for new hires. Trains and coordinates staff on the performance management process.
- Administers benefit enrollments and assists employees with company benefits questions and issues.
- Processes unemployment and workers’ compensation claims.
- Provides employment verifications for current and former employees.
- Processes all terminations and conducts exit interviews. Analyzes data and makes recommendations for corrective action and continuous improvement.
- Prepares and processes employment visa and permanent residency paperwork.
- Coordinates employee recognition awards program.
- Coordinates continuing education program, reports AIA credits for employees and maintains records for licensure.
- Tracks, orders and distributes American Express, parking, security access and business cards.
- Works closely with Corporate Human Resources and Payroll for guidance on firmwide related practices and procedure adherence. Recommends new approaches, policies, and procedures for continuous improvement and the quality of services provided.
- Participates in local or state professional associations, maintains active membership, and attends conferences for continued education and growth.
- May perform administrative duties for the Human Resources Manager.
- Takes personal responsibility for fostering a green workplace through sustainable work practices.
Required Skills
- Knowledge of the principles and practices of human resources administration.
- Ability to manage projects by maintaining direction and focus through proactive planning, organized approaches to work and effectively meeting deadlines.
- Ability to create and maintain a collaborative team environment; to build relationships and effectively work with all levels of employees.
- Ability to communicate both verbally and in writing. Possesses influencing skills as well as the ability to present complex situations in a clear and simple way.
- Ability to assist managers and employees through complex, difficult, and emotional issues. Demonstrates the capacity to manage changing priorities and ambiguity while remaining calm and controlled.
- Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
- Proficiency in MS Office, including Word, Excel, PowerPoint and Outlook.
- Proficiency in ADP and SilkRoad preferred.
Required Experience
- Bachelor’s degree in human resources management, organizational development, business management or other related field of study.
- 3 plus years’ human resources management experience required.
- Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) certification preferred.
HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.
Candidates for this position are required to be fully vaccinated against COVID-19 as an essential job function. Candidates must be able to perform all essential job functions, with or without reasonable accommodation.