Job Description

Objective

The Office Assistant is responsible for providing support to the office management team and ensuring smooth day-to-day operations. This role involves managing inventory and replenishing supplies as needed.

Key Responsibilities

1. Support Office Management:

• Assist in coordinating office events, meetings, and conferences.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide administrative support, including answering phones, managing calendars, and scheduling appointments.
• Collaborate with other office staff to ensure efficient workflow and effective communication.

2. Inventory Management:

• Monitor and maintain supplies, ensuring an adequate stock of necessary items.
• Regularly check inventory levels and create purchase orders to replenish supplies.
• Coordinate with vendors and suppliers to ensure timely delivery of ordered items.
• Conduct periodic audits to reconcile physical inventory with records.

3. Supply Replenishment:

• Receive and inspect incoming shipments of supplies, verifying accuracy and quality.
• Organize and distribute supplies to appropriate departments or employees.
• Collaborate with colleagues to identify supply needs and ensure their timely fulfillment.
• Keep track of supply usage patterns and anticipate future requirements.

4. Documentation and Record-Keeping:

• Maintain accurate records of inventory levels, purchases, and expenditures.

• Update inventory databases and tracking systems to reflect current stock status.

• Generate reports on inventory usage, cost, and trends as required.

• Assist in maintaining organized files and records related to office operations.

• This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by the Office Manager or supervisor.

Salary: 50,000 - 55,000 /yr.

Additional Information

All your information will be kept confidential according to EEO guidelines.