Job Description

General Summary

The Litigation Paralegal provides advanced, comprehensive paralegal support to attorneys within the Office of General Counsel (OGC), primarily supporting the Business Litigation & Operations and Labor & Employment practice groups. This position plays a key role in managing subpoenas, litigation, internal and government investigations, guardianship proceedings, as well as driving operational efficiency in a dynamic, fast-paced healthcare environment.

This description reflects the general nature and scope of responsibilities associated with the role and is not intended to be an exhaustive list of all duties that may be required.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Litigation Support * At the direction of OGC attorneys, draft, review, and manage litigation-related documents, such as legal holds, pleadings, discovery responses, affidavits, witness statements, and court filings. * Coordinate and oversee data collection and document production in response to subpoenas and discovery requests, with a focus on industry-standard e-discovery processes and best practices. * Assist with internal investigations, including organizing and tracking documents, identifying and scheduling witness interviews, and summarizing interview findings. * Support OGC attorneys and engaged outside counsel in preparing for administrative and court proceedings, including evidence and exhibit preparation. * Develop and maintain chronologies, matter trackers, and legal files; monitor litigation calendars and key deadlines. * Conduct legal and factual research related to litigation and employment matters, analyzing statutes, regulations, and legal articles.
• Guardianship Matters * Assist in the initiation, preparation, and management of guardianship filings and proceedings in coordination with hospital staff and outside counsel. * Draft and review guardianship petitions, court filings, and supporting documents. * Track court dates, filing deadlines, and compliance obligations associated with guardianship cases. * Maintain a working knowledge of applicable laws and regulations affecting guardianships within the healthcare setting.
• Operational & Practice Group Support * Develop and improve internal workflows, processes, templates, and systems to increase practice group efficiency. * Prepare internal reports, practice group budgets, and other materials as directed by attorneys or team leads. * Assist in intake, triage, and management of legal matters from business units; liaise with clients to gather necessary information. * Analyze and coordinate legal requests and escalate them appropriately within OGC.
• Subpoena & Regulatory Response Management * Manage subpoena triage process, including intake, routing, tracking, and coordination with non-legal stakeholders in accordance with established protocols. * Support attorney responses to licensing boards, regulatory agencies, and enforcement bodies.
• Communication & Administrative Support * Compose and proofread professional correspondence, memoranda, and reports with a high degree of accuracy. * Maintain organized, easily accessible paper and electronic legal files and reference materials for internal and outside counsel use. * Ensure proper functioning of meeting technology; prepare and present materials in various formats (e.g., presentations, reports, exhibits).
• Cross-Functional Collaboration * Serve as a liaison between OGC and internal departments such as Finance, IT Security, Compliance, Risk Management, Human Resources, and Supply Chain. * Support cross-functional projects, ensuring legal and regulatory requirements are met in collaboration with other departments. * Prepare reports, surveys and summaries based on the needs of the Business Litigation & Operations and Labor & Employment practice groups.

Qualifications

Education and Experience

• Bachelor's degree or equivalent combination of education and experience required.
• Paralegal certification or equivalent training strongly preferred.
• Minimum 5 years of paralegal experience, preferably with exposure to healthcare, litigation, employment law, or guardianship matters.
• Familiarity with legal and medical terminology, e-discovery tools, and legal research databases.
• Strong organizational, research, and writing skills.
• Ability to manage multiple priorities under tight deadlines with keen attention to detail.
• Proficiency in Microsoft Office Suite and legal document management systems.

Knowledge, Skills and Abilities

• Knowledge and ability to understand procedures, practices and policies in the departmental unit and Medical System.
• An in-depth knowledge of legal terms, rules and principles is required. Proven attention to detail and ability to analyze legal documents for accuracy and completeness.
• Highly effective written skills are required to prepare legal documents and correspondence. Highly proficient knowledge and use of current technology (e.g., Microsoft Word, Excel, PowerPoint, etc.).
• Highly effective verbal and interpersonal skills are required. Ability to maintain confidentiality and communicate with courtesy and efficiency in a variety of settings.
• Proven organization skills; ability to handle multiple projects, meet related deadlines, and work under pressure. Ability to adapt to changes in workload and schedule and to prioritize work to meet the needs of the Medical System’s attorneys.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range: $31.78-$44.5
• Other Compensation (if applicable):
• Review the 2024-2025 UMMS Benefits Guide

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