Job Description

** General Summary**

Provides a high level of customer service, administrative support, and project coordination throughout the talent acquisition process. This position assists multiple Talent Acquisition Specialists in all recruitment activities at the local UMMS facility. Performs other duties associated with services required by the local Human Resources Department.

** Principal Responsibilities and Tasks**

Provides administrative support to multiple HR Shared Services Talent Acquisition Specialists to facilitate full life-cycle talent acquisition process. Responsibilities and tasks include but are not limited to:

• Coordinates the scheduling of interviews for the local Human Resources Department and other local staff that are part of the interview process as needed.
• Performs daily checks within shared technology to receive directives on candidate schedules or ad-hoc task requirements from TA Specialists.
• Resolves conflicts with scheduling challenges and maintains open communications with candidates, managers, and recruiters of all changes to schedules
• Meets and greets candidate; escorts applicant to interview site as needed
• Procures candidate signature on employment offer letters

Provides administrative support for the local Human Resources Department and manages the assigned candidate onboarding tour process after the TA Specialist confirms an acceptance of an offer of employment. Responsibilities and tasks include but are not limited to:

• Manages the electronic new hire “On-Boarding” system for assigned new hires and assures that new hires have completed the process. Generates onboarding report to track tour progress and completion.
• Schedules Employee Health Services post-offer physicals, schedules new hire orientation, and verifies and completes section 2 of the I-9 process. ****
• Coordinates and liaisons missing employee onboarding information with HRS Operations and/or the candidate.
• Monitors employee background check results in vendor site and escalates as appropriate
• Monitors employee health screening results in onboarding system and escalates as appropriate
• Generates attendance orientation list report for orientation attendance tracking
• Verifies new hire certifications (CPR card) and enters certification information in HR system
• Forwards no show attendance sheet to Recruitment and HRS Operations for HRIS no show processing

Qualifications

** Education and Experience**

• High School Diploma or GED required.
• Two years of experience in a Human Resources office.
• Administrative experience is preferred.

** Knowledge, Skills and Abilities**

• Highly effective verbal, written and interpersonal communication skills to communicate effectively with all levels hospital staff, patients, visitors, and levels of staff is required.
• Must have organizational skills to manage high volume recruitment area.
• Proficient computer skills and experience with office software system required.
• Prior experience with an Applicant Tracking System is preferred.
• Must be able to work with all levels of management.
• Ability to work independently and be trusted to complete tasks with minimal supervision.
• Excellent time management and organizational skills.
• Team player mentality; ability to collaborate with others.
• Must be able to work with a keen sense of urgency.
• Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Ability to work on and close multiple assignments concurrently and in a timely manner.

Additional Information

All your information will be kept confidential according to EEO guidelines.