Job Description

Responsible for coordinating the daily functions of the Physician Builder Team, ensuring seamless project execution, effective communication, and alignment with strategic goals. Manage schedules, facilitate meetings, maintain project documentation, coordinate invoices, and act as a central liaison for internal and external stakeholders. Help drive project momentum and ensure the accuracy, integrity, and visibility of the program’s contributions across the health system. Work is performed under limited supervision. Direct report to the Director, Physician Builder Team.

Primary Responsibilities:

• Coordinate and manage team schedules, meetings, and project timelines to ensure efficiency and timely execution.
• Track project hours and work requests within the team’s tracking systems to support accurate documentation, reporting, and productivity analysis.
• Maintain and update Physician Builder project portfolios to showcase key initiatives and high-impact outcomes.
• Develop polished presentations for executive, clinical, and other stakeholder audiences to highlight project progress and team achievements.
• Accurately log team hours and prepare quarterly invoices; collaborate with finance and business teams to ensure proper processing and payment.
• Assist with contract administration and onboarding for new Physician Builders, ensuring documentation meets program standards and deadlines.
• Provide direct support to Physician Builder teams by addressing operational needs, removing project roadblocks, escalating when necessary, and ensuring project milestones are met.
• Act as the primary point of contact for Physician Builder-related questions, facilitating communication between physicians, IT teams, and other project stakeholders.
• Attend and support team meetings, document key decisions, and follow through on delegated tasks such as scheduling follow-ups.
• Serve as a resource to onboard new staff to team processes and IT applications.
• Perform other duties as assigned.

Qualifications

Education & Experience - Required:

• Bachelor’s degree in Healthcare Administration, Health Science, Business Administration, Information Technology, or related field, or the equivalent combination of education, training, and experience.
• Minimum 3 years of experience in healthcare operations, IT project coordination, program administration, or similar.

Education & Experience - Preferred:

• Experience with healthcare and technology.
• Project Management Professional (PMP), Lean Six Sigma, or other relevant certifications.

Knowledge, Skills, & Abilities:

• Effective skill creating professional, visually engaging presentations that highlight team outcomes, project progress, and clinical innovations for leadership and external stakeholders.
• Ability to onboard new team members and guide them through the team's standard workflows, IT tools, and compliance protocols.
• Demonstrated ability to manage detailed documentation, assess data for accuracy, and ensure completeness of reports, time tracking records, invoices, and builder portfolios.
• Ability to effectively manage multiple tasks and competing priorities in a fast-paced environment.
• Ability to analyze, compare, contrast, and validate work with keen attention to detail.
• Proven ability to support and coordinate multiple concurrent projects and initiatives, with attention to timelines, task dependencies, and milestone tracking.
• Effective customer service skills.
• Effective analytical, critical thinking, planning, organizational, and problem-solving skills.
• Effective skill developing and maintaining collaborative working relationships with all levels of leadership, staff, customers, and vendors.
• Effective skill presenting findings, conclusions, alternatives and information clearly and concisely at all levels within the organization.
• Exhibit high self-motivation and have the ability to work and plan independently as well as in a team environment.
• Ability to understand and adhere to systems security and control procedures in accordance with departmental, vendor standards and regulatory bodies.
• Advanced skill in the use of Microsoft Office Suite (e.g., Excel, Word, PowerPoint, etc.).
• Advanced verbal, written, and interpersonal communication skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range:

• Other Compensation (if applicable):

Review the 2025-2026 UMMS Benefits Guide

Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.