At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Sr. Administrative Assistant to support our MedTech R&D team located in Raritan, NJ.

Per our J &J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

As a Senior Administrative Assistant R&D, you will play a crucial role in the financial and administrative support of our R&D team. You will provide a wide range of support, including managing capital and expense expenditures, coordination and tracking of purchase orders, department supply management, communication, calendar management, and scheduling appointments and travel. You will take initiative to follow up on relevant issues, inform the manager of status, and maintain strong relationships with other administrative associates within the business as well as a broad range of stakeholders. This role is one of three administrative assistants for the department, and teamwork through cross-coverage as needed is expected.

Duties and Responsibilities

Under general direction and in accordance with all applicable federal, state and local laws/regulations and Corporate Johnson & Johnson, procedures and guidelines, this position will be responsible and accountable for:

• Leading the Capital procurement process, namely submiting Capital Appropriation Requests in gCRAFT and their corresponding Purchase Orders.
• Assisting with completing the close process by checking the POs are closed, helping to complete the FATRF form for Finance and Fixed Assets, and submitting requests for the TECs (Tax Exempt Certificates).
• Monitoring the aCREW system for monthly accruals, aiding in training and explaining the process as well and addressing escalation to management quickly. Submitting tasks when needed to avoid escalation.
• Serving as Budget Liaison for the Advanced Evaluation team on expense and capital items, using Vision to create and distribute monthly files for the BvA Open PO reports to the R&D Leads. Working closely with Finance to understand and accomplish timely reports for distribution.
• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering.
• Opening, sorting, prioritizing and distributing incoming communications and other provisions.
• Maintaining calendar(s) and arranging meetings
• Providing staff with reminders of upcoming events and projected related deadlines
• Coordinating, preparing, and editing reports and presentations
• Preparing memorandums
• Organizing files, assembling relevant data, compiling statistics or information as directed for use by others.
• Handling confidential matters requiring discretion and judgment
• Greeting vendors and visitors
• Maintaining the office environment
• Communicating business related issues or opportunities to next management level
• Following all Company guidelines related to Health, Safety and Environmental practices as applicable
• Ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures
• Performing other duties assigned as needed

Experience and Education

• High School graduate / GED required, an Associate’s degree or higher degree in a technical field is preferred
• A minimum of six (6) years of experience as an administrative assistant
• Experience administratively supporting a large and complex organization and multiple senior leaders is preferred.
• Technology savvy: Experience with MS office (including Excel), Concur, Amex Travel, Summit, Teams, Zoom highly preferred
• Experience in eMarketplace, gCRAFT, Vision, aCREW, Planisware, SharePoint, FM Interact and Client Request System (CRS) highly preferred.
• Ability to innovatively lead a large organization in planning for large meetings preferred
• Global calendaring management experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules preferred

BUSINESS SKILLS

• Effective verbal communication (large and small groups); clear and concise written communication; decision-making without supervisory input; effective team interaction with personnel or other divisions and companies.
• Must deal with abstract and complex “cause and effect” relationships and make sound decisions, often with limited data, which impact product and facilities.
• Ability to work effectively in a diverse team setting and establish strong connections with individuals both inside and outside the organization.
• Exceptional organizational skills, with the ability to manage multiple projects and priorities simultaneously.
• Flexibility to adjust to changing business environments to ensure an organized experience to internal and external clients

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$51,450 to $80,000

Additional Description for Pay Transparency:

This position is eligible for overtime. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

Push the boundaries of science to transform health—and your career.

Join us and advance life-changing treatments for people who need them most. At Johnson & Johnson, our focus is on improving global health equity and developing MedTech and pharmaceutical innovations that impact the future of health. Using AI and robotics to transform surgery or helping data scientists and clinicians formulate new ways to diagnose and treat disease, this work may sound like sci-fi, but it’s all science, all real, and could be your career. Whatever your background, skills, or career goals, there’s a place for you to help solve some of the world’s most pressing health challenges with us.

Accelerate your career while changing the world.

Each of our broadly-based family of companies offers an inclusive and empowering culture and employee benefits (like paid time off to volunteer, transgender-inclusive and same-sex partner health insurance coverage, and more) designed to help you live your best life, however you define it. And our best-in-class learning and development approaches, mentorship, and access to innovators across the world will help you grow your skills and reach your career goals. Because when you're at your best, nothing stands between you and your next breakthrough.