At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant located in Titusville, NJ. This position may require up to 10% travel.

Per our J &J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

This is an exciting administrative opportunity in Janssen Patient Engagement & Customer Solutions (PECS) supporting the Patient Solutions & Ops Excellence team. This Senior Administrative Assistant position includes complex administrative duties and project-oriented assignments, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

Responsibilities:

• Manage complex and dynamic calendars, arrange meetings (all logistical details, technology, etc.) and assist with conference schedule management.
• Organize domestic travel arrangements through Concur and prepare expense reports.
• Prepare and handle highly confidential correspondence, file system management, field roster and org chart management, assemble field team data as needed.
• Maintain the Patient Solutions & Ops Excellence distribution lists.
• Routine budget ARIBA and e-marketplace management: processing contracts, purchase orders, and quarterly accruals.
• Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time).
• Communicate with internal/external partners at all levels of the organization.
• Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities.
• Demonstrate strong attention to detail and follow-through on all assigned tasks
• Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint).
• Build and maintain effective relationships and trusted partnerships with the department.
• Develop in-depth knowledge of department organization, objectives, policies, and procedures.
• Provide backup coverage to other administrative support in the PECS organization.
• Maintain J&J Credo objectives.

Requirements:

• A minimum of a high school diploma is required; Associates degree is preferred.
• A minimum of 6 years of previous administrative support experience is required.
• Experience supporting Vice President or Sr. Director level is preferred.
• Must be customer and employee focused, able to multi- task, and work under minimal supervision.
• Strong experience with calendar management and meeting scheduling dealing with multiple time zones is required.
• Must have strong computer skills and proficiency with productivity tools and portal technology (Our Source, WebEx, Concur, Ariba, Aravo, Totality, E-Marketplace, Global Connect, Share point).
• Must be proficient with the use of Microsoft office technologies (Power Point, Word, Excel, Outlook).
• Excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively with Assistants is required.
• Ability to successfully work in a fast -paced environment with constant shifting priorities required.
• This position is located in Titusville, NJ and may require up to 10% travel

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$51,350 - $80,000

Additional Description for Pay Transparency:

This position is eligible for overtime pay. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

Push the boundaries of science to transform health—and your career.

Join us and advance life-changing treatments for people who need them most. At Johnson & Johnson, our focus is on improving global health equity and developing MedTech and pharmaceutical innovations that impact the future of health. Using AI and robotics to transform surgery or helping data scientists and clinicians formulate new ways to diagnose and treat disease, this work may sound like sci-fi, but it’s all science, all real, and could be your career. Whatever your background, skills, or career goals, there’s a place for you to help solve some of the world’s most pressing health challenges with us.

Accelerate your career while changing the world.

Each of our broadly-based family of companies offers an inclusive and empowering culture and employee benefits (like paid time off to volunteer, transgender-inclusive and same-sex partner health insurance coverage, and more) designed to help you live your best life, however you define it. And our best-in-class learning and development approaches, mentorship, and access to innovators across the world will help you grow your skills and reach your career goals. Because when you're at your best, nothing stands between you and your next breakthrough.