The Sr. Time & Effort Reporting Specialist is responsible for overseeing the Shirley Ryan AbilityLab (“SRAlab”) time and effort reporting activities to ensure timely and compliant effort certification and accurate effort reconciliation for all sponsored projects. Effort certification at SRAlab is completed on a quarterly basis after the work is performed.  The Sr. Time & Effort Reporting Specialist will provide guidance and professional expertise to SRAlab researchers and research staff and serve as the main point of contact for financial matters related to effort/salary on sponsored projects, payroll administration, research subject reimbursement, along with relevant time and effort reporting compliance matters. The Sr. Time &Effort Reporting Specialist will work collaboratively with a dynamic team and department, have the skills to work independently, and have the flexibility to pivot as business needs change.

 The Sr. Time & Effort Reporting Specialist will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Sr. Time & Effort Reporting Specialist will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

1. Oversee the salary certification and effort reporting activities to ensure financial compliance with federal and sponsor rules and regulations.
2. Review, monitor and track the effort reporting certifications to ensure accurate reporting, managing documentation of changes and certifications, training staff in related regulations, overseeing effort compliance for salary and commitment, and required salary caps.
3. Facilitate escalation of effort reporting issues to ensure timely resolution in adherence with institutional, sponsor and federal requirements.
4. In collaboration with Departments of Human Resources and Payroll, facilitate payroll administration including but not limited to processing employee and non-employee requisitions (i.e., terminations, data changes, access requests) and visa requests working closely with other departments (HR and Legal) regarding appointment matters.
5. In collaboration with Departments of Payroll and Information Technology, create and update processes and tools for payroll administration, which includes training researchers and research participating clinicians in payroll rules and requirements, creating tools to assist in reporting of time,.
6. Provide appropriate reports in weekly staff meetings and other required meetings.
7. Review, monitor, and track payroll corrections and cost transfers for accuracy and timeliness, working collaboratively with the Payroll and Regulatory Accounting departments.
8. Oversee the Greenphire ClinCard participant payment system to ensure payments to participants on research studies.
9. Oversee compliance and allowability of participant payments and system functions. Address issues on behalf of participants with the vendor.  Review approved protocols and consents, working closely with researchers to appropriately add studies into the system.  Review and manage user access to maintain appropriate number of users and active users in the system.
10. Provide guidance, support and training in the following areas: salary certification and effort reporting, payroll administration and ClinCard compliance.
11. Develop policies and procedures to support SRAlab’s salary certification and effort reporting, payroll administration and ClinCard processes.
12. Respond to requests from internal and external audit teams related to payroll, effort reporting (including Salary Cap checks and Commitment requirements) and ClinCard, providing back up documentation as necessary.
13. Provide support/guidance for internal/external financial audits.
14. Participate in the evaluation, selection and implementation of new technology and systems to support and improve payroll and effort reporting processes.
15. Perform all other duties as assigned.

Reporting Relationships

1. Reports directly to Director, Research Administration

Working Conditions

1. Normal office environment with little or no exposure to dust or extreme temperature.

Required Skills Required Experience

1. BA/BS degree with a minimum of 5 years of experience in one or more of the following areas: sponsored projects/programs, research administration, financial compliance, financial analysis, regulatory compliance.
2. Excellent Outlook, Word and Excel skills are necessary.
3. Advanced knowledge of the federal regulations and guidelines that govern the conduct of research under 2 CFR Part 200 and 45 CFR Part 75.
4. Proven ability to manage and prioritize multiple projects/tasks simultaneously.
5. Ability to communicate both verbally and in writing with all levels of the organization.
6. Must have a high degree of organizational skill to manage a large, growing research program.
7. Understand and be able to manage complex effort scenarios resulting from multiple appointment types.
8. Demonstrated knowledge and expertise in federal, state, and private funding sources.
9. Knowledge of computer hardware and software, including communications, databases, spreadsheets, word processing, and graphics.
10. Excellent organizational and time management skills
11. Ability to work independently with a considerable amount of latitude for independent judgment and initiatives
12. The ideal candidate will demonstrate vision, imagination, creativity, initiative, and skills in communication, collaboration, management, supervision, problem-solving, interpersonal relations, and entrepreneurship and be able to function effectively in high-pressure situations.

About Shirley Ryan AbilityLab

Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you will be part of our life-changing Mission and Vision. You’ll work in a truly inclusive environment where diversity and equity are championed through words and actions. You’ll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Shirley Ryan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

REQUIREMENTS:

• High School diploma or equivalent required
• Must be able to successfully complete a background check
• Must pass a URINE drug screen
• Monday through Friday schedule but must be willing to work daily overtime or EVERY OTHER Saturday overtime as required.