Job Description

This position supports the central operations of Research Administration including the Clinical Trials Office. The Research Project Coordinator provides a wide range of project management and administrative assistance to Clinical Trials Office and Grants & Contracts Office that are essential to the effective conduct of business, including reporting, compliance, and communications across the research community.

• Principal Duties and Responsibilities:
• Assists with data entry and performs quality checks on data entered in the Clinical Trials Management System (CTMS).
•  Assists with ancillary billing compliance and performs the initial review of research related charges in Epic.
• Coordinates the activation process in the CTMS. Coordinates the execution and setup of clinical trial agreements, including collection of signatures, document upload to contracting system, account setup up, and Sponsor start up invoicing.
• Maintains and regularly updates clinical trial database.
• Designs and generates regular reports on clinical trial activity for Research Leadership.
• Follows up with Sponsors on outstanding payments due.
• Manages the stipend payment system for clinical trial participants, including account setup, study maintenance, and monthly debits to studies.
• Processes monthly and annual institutional fees for industry clinical trials.
• Ensures regular updating of required study results positing on Clinicaltrials.gov.
• Performs other similar and related duties as required or directed.

Qualifications

• Experience in project management
• Ability to successfully plan and organize an event
• Excellent interpersonal skills to deal effectively with researchers, staff, administrators and customers. Outstanding customer service skills required.
• Excellent organizational skills to manage work flow independently. Ability to prioritize quickly and appropriately.
• Must be able to multitask.
• Requires meticulous attention to detail with excellent data management and organizational skills

EDUCATION:

• Bachelor of Science or Bachelor of Arts degree preferred.

EXPERIENCE:

• Two or more years experience in an academic or medical research setting highly desirable. 
  • An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Typical office setting.
• May access PHI/HIPAA identifiers as part of daily tasks.

AMERICANS WITH DISABILITIES STATEMENT:

Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

COVID-19 POLICY:

Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.

Additional Information

All your information will be kept confidential according to EEO guidelines.

AMERICANS WITH DISABILITIES STATEMENT:

Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

COVID-19 POLICY:

Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.