Job Description

The general purpose of the job is to provide for the material and services requirements for Resorts Operations, Development, and certain Corporate Departments for CFI/Westgate Resorts.

The specific purpose of this job is to provide the material and services requirements related to mechanical and electrical systems for facilities maintenance sourcing and purchasing team. The systems supported by the team include elevators, boilers laundry, water treatment, HVAC-R, plumbing, lighting, roofing, and fitness equipment, to name a few.

The goals of the buyer include optimization of assurance of supply and services, quality, service levels, and total lifecycle cost.

The primary stakeholders of this buyer are the Vice President of Resorts Engineering, Directors of Engineering and their teams at each resort, and Maintenance teams at the Corporate laundry and Corporate offices.

GENERAL FUNCTIONS

For your assigned categories, the buyer must

• understand the market and supply base of qualified suppliers that can provide certain goods and services,
• proactively engage your stakeholders to understand their business requirements,
• as requirements arise, confirm a complete scope of work is documented by site engineer, as appropriate,
• plan and gain buy-in for a suitable sourcing strategy which may include utilizing an existing master services agreement or, most likely, competitively bidding analyzing options, negotiating, awarding, contracting, and administering purchase orders and contracts

GENERAL TASKS

The buyer shall:

• Create a price justification
• Resolve invoice issues
• Ensure that our customers have received their items in accordance with the purchase order or contract
• Review and re-write counter-offered terms and conditions; obtain Directors approval prior to awarding PO if CFI Standard Terms and Conditions have been altered.
• Closely monitor supplier performance and document any performance issues for the Departments Supplier Rating Program.
• Confirm the purchase order/contract has been satisfactorily completed prior to payment of invoices
• Issue cure performance, work notices; terminate agreements in accordance with Purchasing Policies and Procedures.
• Act as a backup for other buyers
• Notify management prior to placing an order for items that are not normally purchased by a property
• Obtain the necessary resort/requestor approval for change orders to Purchase Orders, Basic Ordering Agreements, or Blanket agreements; document the file accordingly
• Document the purchase files in accordance with Purchasing Policies and Procedures; document all contacts and commitments made by CFI and Suppliers.
• Track and Report Monthly Cost Savings
• Keep reports that are required by Management updated
• Create a personal development plan

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2-5 years of experience buying in hospitality facilities engineering and maintenance or related professional area with an industry-recognized purchasing certification
• technical training in HVAC-R/Electrical/Plumbing, 2-year degree in Building and Construction, Engineering, Mechanics, or related major with an industry-recognized purchasing certification; or 4 years of experience in facilities engineering and maintenance or related professional area; technical training in HVAC-R/Electrical/Plumbing
• Must use sound business judgment in all decisions
• Strong computer Skills; must be able to learn automated purchasing systems such as Oracle Cloud (Fusion), e-sourcing tools, and project management software
• Strong Organizational and Leadership Skills
• Strong negotiation skills
• Attention to detail
• Strong verbal and written communication skills is necessary
• Must be a self-motivator
• Must take responsibility for providing superior Purchasing support to assigned properties
• Must be able to work under tight deadlines and stressful conditions
• Must be a team player
• Must be highly proficient in demand and bid analysis using Excel.
• Must be able to support field teams in multiple states and time zones.
• Must provide speedy response and support
• Be highly competent in negotiation planning and execution, working well with internal teams to arrange roles for various team members
• Must be able to plan and lead effective meetings

E DUCATION and/or EXPERIENCE

Bachelor degree from four-year college or university; or 2-5 years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret common technical drawings, journals, financial reports, and legal documents. Ability to write reports business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITIES

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Institute of Supply Management (ISM) Certified Professional in Supplier Manager (CPSM), Association for Supply Chain Management (ASCM) Certified in Production and Inventory Management (CPIM), Certified Supply Chain Professional (CSCP), or other industry recognized supply chain management certification

Additional Information

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. __ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.