CVB Marketing Projects Coordinator Salary $3,664.61 - $5,130.47 Monthly Location Grapevine, TX Job Type Full-Time Department Convention and Visitors Bureau Job Number 180550-8 Basic Function Under the direction of the Grapevine Convention & Visitors Bureau's (CVB) Director of Marketing, the Marketing Projects Coordinator serves as the intermediary between CVB staff and the Marketing/Communications team members to ensure that all in-house print and digital projects, media releases, scripts and event photo requests are scheduled/executed properly and in a timely manner. Nature & Scope Under general supervision of CVB Director of Marketing, gathers pertinent information and assets from clients for the marketing team to efficiently produce printed/digital promotional materials to include: direct mail pieces, posters, brochures, website graphics, social media banners, digital advertising banners, signage and other projects such as public relations/media assistance. Under general management of the Director of Marketing, supervises/oversees photo and video shoots with freelance photographers and advertising agency. Identifies, contacts and negotiates with vendors to complete projects. Identifies/analyzes project scope, requirements, and deliverables; coordinates project activities and ensures all project phases are documented appropriately. Compiles project status reports, coordinates project schedules, manages project meetings, identifies and resolves potential problems; relies on extensive experience and judgment to plan and accomplish strategic goals. Identifies paper samples, procures estimates for various projects and ensures that materials are received in a timely manner. Creates project status sheets, prioritizes and traffics jobs out to Creative Marketing Manager, Digital Marketing Manager, Director of Communications and Communications Coordinator. Assists in managing deadlines and completion of CVB projects and communicates project timelines to Director of Marketing and CVB staff members; coordinates with advertising agency when necessary. Under direction of Director of Marketing and Creative Marketing Manager, solicits, oversees and tracks bids from vendors to obtain information regarding estimated costs, labor and materials required to complete projects. Responsible for editorial and creative accuracy of print and digital projects and ensures that creative and digital marketing team make revisions requested by clients. Adds brochures/quantities ordered to online CRM system upon receipt. Other duties as assigned. Required Skills Bachelor's degree in advertising or marketing preferred with three (3) years of comparable project management and agency experience or equivalent combination of education and experience. Prior advertising agency/production department work experience preferred. Excellent organization, interpersonal, writing and communications skills with an exceptional grasp of the English language and grammar are required. Creative thinking for print and digital projects and ability to adapt in an ever-changing environment are required. Knowledge of paper stocks is recommended. Excellent computer skills including all Microsoft Office programs, with an emphasis on Microsoft Excel and some Adobe Illustrator, Adobe InDesign, Adobe Photoshop. Must have a valid Texas driver's license with an acceptable driving record as defined by City policy. Regular full-time employees are assigned to work at least 40 hours per week, and are eligible for the City's benefit package, subject to the conditions and limitations of each program. The City of Grapevine offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, life insurance. For a more detailed overview of our benefit package for regular full-time employees, click . 01 Do you meet one of the following requirements: Bachelor's degree in advertising or marketing preferred with three (3) years of comparable project management and agency experience Equivalent combination of education and required experience None of the above Required Question Agency City of Grapevine Address P. O. Box 95104, 200 South Main Street Grapevine, Texas, 76099 Phone 817-410-3176 Website