Summary
The Office Coordinator will work closely with the Human Resources and Finance Department. The role is responsible for assisting with the coordination of the company’s recruiting and financial activities. This position requires someone with an excellent work ethic and very detailed oriented. Someone who enjoys speaking with people but also loves numbers and analyzing financial items. A team player that understands and promotes the company’s mission and core values.
Recruiting Coordinator Responsibilities:
Source candidates from various job boards and career organizations, based on store needs
Review R365 Candidates Daily and maintain a clear dashboard
Review Indeed Candidates Daily and maintain a clear dashboard
Perform phone interview per candidate and place in ideal location based on commute and experience
Coordinate and schedule in person interview for all stores and corporate via calendar invite
Keep an up-to-date tracker of the interview process per candidate, update R365 with notes and management feedback
Provide a weekly update to corporate with the week’s recruiting and hiring activity
Stay engaged with candidates during the process (call candidates to confirm interviews, and follow up if they no show or are nonresponsive)
Stay up to date with recruiting trends (job boards, apps, new R365 process features, etc.)
Finance Coordinator Responsibilities:
Record invoices in R365 accounting system
Daily bank downloads for multiple bank accounts and companies
Prepare and record monthly journal entries
Prepare monthly bank reconciliations for multiple bank accounts
Complete monthly balance sheet closing schedules for multiple companies
Provides accounting support to internal and external customers
Protects organization’s value by keeping information confidential
Ability to work independently, research, analyzes and interprets data
Communicate with vendors on invoice inquiries and statement requests
Challenge false chargeback requests
Complete credit applications for new vendors
Assist in license and permit applications and renewals
Place online orders upon request