Job Description

We are hiring a detail‑oriented Administrative Assistant to support daily office operations in our Laundry Facility located in Orlando, FL. This full‑time, on‑site role includes scheduling meetings, managing phone and email communications, preparing reports, coordinating travel, and handling confidential information. Ideal candidates have strong organizational skills, proficiency in Microsoft Office, and experience in an administrative or office support role.

• Answer, screen, and direct incoming phone calls and inquiries
• Organize and schedule meetings, appointments, and conference calls
• Able to assist with other Laundry Duties as needed.
• Maintain contact lists, calendars, and office schedules
• Prepare, produce, and distribute correspondence including letters, memos, emails, and forms
• Assist with preparation of reports, presentations, and meeting materials
• Develop and maintain electronic and physical filing systems
• Submit, track, and reconcile expense reports and invoices
• Greet and assist office visitors and vendors professionally
• Take accurate meeting minutes and prepare follow‑up documentation
• Handle confidential and sensitive information with discretion
• Coordinate office procedures and equipment maintenance or repairs
• Order, track, and maintain office supply inventory
• Perform general clerical duties including filing, copying, scanning, printing, and binding

Qualifications

While performing the duties of this job, the team member is regularly required to sit and use hands to finger, handle, or feel. The team member frequently is required to talk or hear. The team member is occasionally required to stand, walk, bend, and reach. The team member may be required to stand for extended periods of time throughout the workday.

The team member must be able to lift, carry, push, and pull up to 50 pounds with or without reasonable accommodation.

• Preferred but not required; knowledge of office management systems (Oracle Fusion/ADP)
• Excellent time management skills with the ability to multitask and prioritize workload
• Strong attention to detail and problem‑solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• High school diploma or equivalent required; college degree preferred
• Previous experience in an Administrative Assistant, Office Assistant, or Administrative Support role preferred

Additional Information

Why Westgate?

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. __ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.