Payroll Specialist THE ROCK WOOD FIRED KITCHEN 20 reviews - Sumner, WA The Rock Wood Fired Kitchen is looking for a Payroll / HR Coordinator! About Us: If you possess a passion for Pizza and People, want to work with the best in the industry and youre inspired to build a growing restaurant business, then The Rock Wood Fired Pizza is the perfect match. Currently, we have successful restaurants in Washington State, Colorado and Texas. At The Rock, your success is a top priority. We offer excellent compensation and benefit plans, along with industry-leading leadership development and growth opportunities. Role and Responsibilities The Payroll Specialist for The Rock WFP (Rock) will be responsible for the following: DAILY / WEEKLY activities: * Compile payroll data employee changes, new hires, terminations, benefit deductions, wage garnishments, paid time not worked, status, vacation earned calculation, etc. & enter into payroll system * Poll electronic timekeeping system & review downloaded information for completeness & accuracy * Create new-hire folders as needed: audit for completeness, verify SSN * Contact store General Managers for missing or incomplete information * Maintain employees electronic & hard copy files * Distribute new-hire & benefit packets as needed * Enroll new GMs in the Rocks medical, dental, vision & Cobra plans * Understand & administer proper taxation of employer-paid benefits * Process employee termination paperwork and issue final pay checks in accordance with multiple state laws * Maintain detailed benefit tracking spreadsheet for medical, dental, vision, Cobra, ACA qualified (hourly employees), effective / termination dates, both employee & employer contribution amounts, etc. * Process verification of employment requests * Process unemployment requests * Process garnishment requests, complete forms, adjust payroll records, document & transmit withholdings, negotiate with collection agencies to convert garnishments to wage assignments * Answer all payroll-related questions * Answer benefit-related questions * Assist with answering phones * Filing * Other duties / projects as assigned WEEKLY / BI-WEEKLY activities: * Process full-cycle, high-volume, bi-weekly, multi-state payroll, including quarterly manager bonuses * Generate payroll reports / reconciliations * Confirm with GMs (each payroll) that all hourly employees enrolled in insurance are still active. * Get term sheets immediately for ALL employees removed from the stores daily schedule for 2 weeks or more * Cancel insurance plans as necessary * Ensure COBRA notifications are issued * New hire reporting * Report Payroll salary adjustments to Accounting Manager * Issue garnishment checks * Reconcile Daily Sales Reports (weekly) to include confirming DSR totals to bank, obtaining appropriate backup for paid-outs, donations, etc. * Calculate WA Paid Safe & Sick Time amounts in excel & update Payroll system * Filing MONTHLY activities: * Create monthly ACA offers for hourly employee benefit eligibility & distribute packets as appropriate * Manage ACA offers follow up on submitted hourly qualified offers, update payroll system with waivers as well accepted offers, contribution amounts, etc. & enroll the employee(s) in the hourly medical insurance plan * Assist Accounting Manager at period-end in reconciling various payroll accounts * Ensure current IDs and food/alcohol handlers permits are on file for all employees * Prepare vacation / paid sick time accrual * Run Active Employees Without Hours report at period end, distribute to GMs & resolve ANNUAL activities: * W-2s Reconcile payroll totals, research / resolve issues, upload for employee online access, distribute hard copies as needed, etc. * 1095 C-s Reconcile ACA benefits offered, upload for employee online access, distribute hard copies as needed, etc. * Assist Accounting Manager with benefit open-enrollment * Update HR / New-Hire documentation per various compliance regulations * Calculate year-end rollover amounts for vacation / paid sick time & adjust individual employee records as indicated * Other duties / projects as assigned Job responsibilities subject to change to support business needs. The successful candidate will have 3-5 years experience processing high-volume, full-service, multi-state payroll. They will also have excellent PC skills, including proficiency in Excel. They will be personable, team-oriented, highly organized, be able to multi-task and troubleshoot and have strong verbal and written communication skills. Must be a motivated self-starter, able to work in a fast-paced environment with minimal direction while consistently meeting payroll processing and other state-required deadlines. * Minimum Associates Degree * CPP preferred but not required