This position supports the many administrative tasks of the respective departments, assists in the scheduling of appointments and coordinates activities for WFS management personnel; types department materials, and relieves corporate officials of clerical work and minor administrative and business detail by performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Reads and routes incoming mail to appropriate individual.
- Will handle all Payroll discrepancies, missed punches
- Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
- Composes and types routine correspondence.
- Answers, routes and screens telephone calls to appropriate individuals.
- Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
- Makes copies of correspondence or other printed materials.
- Orders and maintains supplies, and arranges for office equipment maintenance.
- Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
- Assist with Onboarding New Hires
- Work closely with Local/Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
- Facilitates New Hire Onboarding through our online system
- Responsibility to assist employees with pay discrepancies
- Assist with coordinating benefit enrollment periods and distribution of all communications.
- Monitor uniform distribution and inventories.
- Answers, routes and screens telephone calls to appropriate individuals.
- Participate in any related special projects or tasks that may arise.
Required Skills
***Must have a Valid Drivers License *** Must be Flexible ****
- Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
- Must have prior knowledge of payroll and discrepancies this will be 85% of the work
- Ability to work both independently and in a collaborative environment
- Attention to detail and exceptional organizational and time management skills
- Ability to prioritize and meet time sensitive deadlines
- Excellent verbal and written communication skills
- Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
- Must be flexible in working hours and able to work every other Saturday for Payroll closing.
Required Experience