SHIFT: 1st - Mon-Fri; 7:30am-4:00pm

JOB DESCRIPTION

Summary: Provides administrative support to aide in operational success for the site through various HR, Quality, Safety, and Payroll avenues.

Essential Duties and Responsibilities: Other duties may be assigned.

• Performs weekly payroll summary and submits to corporate payroll for processing by deadline.
• Prepares required reports such as:
• Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %);
• Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part time on call employees);
• KPI Charts -- Logistics and Customer Service (Delivery/Responsiveness -- hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix -- Turnover Mgt. & Non-Mgt.);
• Master crew sheets updates (whenever workload leveling changes job descriptions, employees are moved to different jobs)
• Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.)
• Safety Talk Matrices -- Track weekly supervisor safety talks completed/track hourly safety talks completed. Upload Safety Talk Matrices to OWL.
• Staffing Agency tracking/updating seniority lists within the facility.
• Assists managers and supervisors with employee documentation including written warnings, attendance warnings and Personnel Change Notices (PCN's).
• Assists with recruitment and interview process, as requested.
• Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct and Work Rules. Forward completed documents to corporate office.
• Conducts new hire orientation.
• Compiles overtime equalization and posting, as needed.
• Scans all employees out when supervisors are not available.
• Authorizes visitors.
• Assists site manager and supervisors in computer training issues, as needed.
• Makes photocopies, scans and faxes. Maintains files, papers and documents into appropriate files.
• Works independently and within a team on special and nonrecurring and ongoing projects.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

• Service Mentality -- Understands and demonstrates the importance of customer relationships.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Project Management - Communicates changes and progress.
• Teamwork - Balances team and individual responsibilities.
• Quality Standards - Looks for ways to improve and promote quality.
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition.
• Organizational Support - Follows policies and procedures as well as ability to organize and plan efficiently.
• Communication -- Ability to communicate effectively through verbal and written forms.
• Adaptability - Adapts to changes in the work environment.
• Leadership - Exhibits confidence in self and others by inspiring and motivating others to perform well. Effectively influences actions and opinions of others.
• Planning/Organizing - Prioritizes and plans work activities to use time efficiently. Sets goals and objectives to develop realistic action plans.
• Safety and Security - Observes safety and security procedures. Uses equipment and materials properly.
• Diversity - Shows respect and sensitivity for cultural differences, educates others on the value of diversity, promotes a harassment-free environment, and builds a diverse workforce.

Work Environment: This job operates typically in a professional office environment. Work environment faced paced, high performing. In the event any travel to site locations is necessary, the work environment may change.

Physical Demands: While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Internet software; Spreadsheet software and Word Processing software.
• Other Qualifications: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.