Job Description

Bi-lingual Front Desk Receptionist

Position Overview

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Essential Job Functions

• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
• Greets and directs visitors to the company.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Receives, sorts and forwards incoming mail. Maintains and routes publications.
  • o    All incoming checks and their associated EOBs are scanned and forwarded to Finance.
  • o    The physical checks, removed and forwarded to Finance for deposit.
  • o    High volume of mail, EOBs and checks
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) various documents, paychecks and
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Administrate duties for office executives and staff
• Maintain internal phone listing and distribution list for staff
• Schedule and prepare conference room and meetings
• Provide refreshments for visitors and meetings
• Assist with onboarding new employees
• Support HR Director with special projects and requests
• Maintain and update personal data in HRIS system
• Maintaining regular contact with employees in the facility, keeping in touch with staff on needs for the organization
• Basic recruiting and interview set up
  • o    Contact candidates
  • o    Set phone screen and interviews
  • o    Source and track hires
  • o    Updates job postings
  • o    Confirm appointments/interviews

Basic Qualifications

• High school diploma.
• One year of administrative experience.

Proficient in MS Office preferred