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Job ID 23332 – Executive Assistant (Legal)

Location: Tampa, 33607 – This position is onsite

Pay: $35.00 per hour

Type: Contract, leave coverage
May be considered for contract to hire with prior legal experience

Schedule: M-F, 8AM - 5PM

Job description:

1. Provides high-level administrative support to the Managing Attorney and legal staff, including drafting correspondence, managing documents and files, processing invoices, and overseeing check requisitions and reimbursements.
2. Prepares, maintains, and distributes legal department reports, bylaws, policies, and confidential materials, ensuring accuracy and system-wide dissemination.
3. Manages communications by answering and screening calls, coordinating meetings and teleconferences, and serving as a point of contact for internal staff and visitors.
4. Oversees data entry and recordkeeping for legal and financial information, including tracking outside counsel fees, costs, and departmental records.
5. Coordinates mailings, travel arrangements, professional memberships, and staff support functions, while training and supervising administrative staff and assisting with basic technical troubleshooting.

Nice to have:

• Dictation software
• Legal is a strong preference

Requirements:

• Must have (5)+ years of recent executive support experience; CEO, VP, COO etc titles
• Must be familiar with basic legal terms
• High school diploma or equivalent
• Background check required
• Drug screening required