Job Description

WHAT YOU’LL BE DOING

ECS’s EAs are trusted guides for the leadership team. We improve efficiency, promote collaboration and help execute strategy. We foster culture and community by helping teams connect and hold each other accountable. You will be part of a team of six Executive Assistants within the business unit. If you are a detail oriented proactive self-starter, love to deliver exceptional service, enjoy collaborating with others and are results driven, we want to hear from you. This person will be needed to work out of the San Francisco office for at least 1-2 days.

KEY RESPONSIBILITIES:

OFFICE MANAGEMENT

• Ensure the operational excellence of the office daily & enhance operational procedures/guidelines to cultivate the employee experience
•  Organize culture initiatives, office socials & own company event operations
• Manage relationships with landlord, current vendors, source new vendors as applicable for all office operations including coordination of services to maintain facilities, cleaning, maintenance, electrical & plumbing
• Ensure all safety measures are implemented and maintained for all return to office procedures related to COVID
•  Manage & distribute in/outgoing mail by processing timely for review with routine responses and requests
• Assist in new hire onboarding process including securing workstations, equipment, office supplies, access authorizations & business services
• inventory, access, expenses, onboarding/offboarding
• Maintains physical and virtual office records in accordance with internal & secure procedures
• Address routine requests for information & escalate complex requests to appropriate staff member
• Track & verify budget expenses, reconcile invoices & authorize vendor payments

EXECUTIVE ASSISTANT

• Manage executive calendars, travel, projects, logistics & reporting for key department initiatives & manage external customer meeting coordination
• Own all planning & management of team events including key meetings such as All-Hands, business reviews, new hire onboarding, etf.
• Anticipate the needs of executives as a trusted business partner to proactively manage daily activities
• Partner with executives to drive leadership operational cadence within the org— draft agendas for standing meetings & manage follow ups (communication, action items and execution)
• Build presentation frameworks, data reports & ensure all communications are reviewed
• Drive new and/or evolving operational strategies and improve the current processes to ensure scalability and efficiency for executives & teams
•  Lead ad-hoc projects across technical teams & executive leadership

Qualifications

WHAT YOUR BACKGROUND LOOKS LIKE:

• 5+ years of experience in an office/administrative capacity, preferably supporting multiple executives in a startup/fast-paced, high-tech environment
• Strong business judgment, administrative, organizational & event planning skills, including heavy calendaring/scheduling experience, prioritization of urgent meetings & presentation building skills
• Excellent professional communicator with strong written & verbal communication & interpersonal skills, with an employee first mentality & ability to provide/receive constructive feedback in a way that cultivates trust and respect
•  Strong in operating office equipment & system tools such as Microsoft Office, Slack, Zoom, Google Workspace & productivity apps
• Proficient knowledge of HR practices & compliance— preferably aPHR/PHR, SHRM-CP
• Proficient knowledge of basic principles of GAAP & vendor relations management
• Must be able to work independently & collaborate with cross-functional teams; demonstrate proactive thinking, resourcefulness, solid problem-solving abilities & anticipate issues
• Highly organized, analytical, and flexible with experience in prioritizing executive workflows, often applying and interpreting data to make decision— quick to pivot as needed with strong time management & sense of urgency
• Unmatched ability to foster & maintain strong working relationships with internal/external stakeholders

PERKS:

•  During this pandemic, all Experian employees are working remotely. Once it’s safe to do so, we’ll slowly return to our offices however we are in no rush to do this. The safety of our employees is of utmost importance.
• 15 days  vacation annual accural, five sick days and two volunteer days (plus eleven paid holidays)
• Competitive pay and comprehensive benefits package, with a bonus target of 10%
• Flexible work schedule and relaxed dress code

Additional Information

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Our goal is to create a thriving, inclusive and diverse team where people love their work and love working together. We believe that diversity, equity and inclusion is essential to our purpose of creating a better tomorrow. We value the uniqueness of every individual and want you to bring your whole, authentic self to work. For us, this is THE POWER OF YOU __ and it ensures that we live what we believe.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Our goal is to create a thriving, inclusive and diverse team where people love their work and love working together. We believe that diversity, equity and inclusion is essential to our purpose of creating a better tomorrow. We value the uniqueness of every individual and want you to bring your whole, authentic self to work. For us, this is The Power of YOU and it ensures that we live what we believe.

EXPERIAN U.S. EMPLOYEES ARE REQUIRED TO PASS A BACKGROUND CHECK, INCLUDING DRUG SCREEN, AND BE FULLY VACCINATED FOR COVID-19.