Administrative Support Specialist Location: Santa Barbara, California | Salary: $20.00 | Posted: 27 Dec 2018 | Closes: 27 Jan 2019 | Job Type: Permanent & Full-time | Business Unit: US Secure Solutions | Region / Division: North America Job Introduction: PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE! The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Support Specialist . As an Administrative Support Specialist , you will you will provide advanced administrative support, detailed research and analysis to a high-profile clients executive team. You will perform duties normally associated with an executive assistant and office manager including coordinating executive communications, answering phones, responding to inquiries, both internal and external, as well as general administrative support for department events, meetings, trainings, supply ordering and inventory maintenance. Areas of support include Field Operations, Public Affairs, construction planning and Human Resources. G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more. As a full time employee of G4S, you will be entitled to the following benefits: Major Medical, Dental and Vision Paid vacation 401K Opportunities for additional training to aid in your professional development As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development. Further, as a current employee you will be eligible to participate in large group rates for the following benefits: Critical Illness Accident Insurance Whole Life Insurance Individual Short-Term Disability Pre-Paid Legal Services Identity Theft Services Pet Insurance In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay! RxCut Pharmacy Discount Program Doctor on Demand Qualsight LASIK Savings Perks at Work: G4S Employee Discount Program Alliant Credit Union Purchasing Power Active & Fit: G4S Fitness Center Membership FinFit: Financial Wellness Program DailyPay: Access your pay when you need it G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally. Role Responsibility: Specific Duties and Essential Functions Provide administrative support to clients leadership team Coordinate executive communications for client VP and other team members Answer phones, take messages, respond to questions, direct inquiries and greet visitors Support in resolving and communicating external/customer escalations Support in monitoring local municipal agendas, emergency response/preparedness, media/social media, and other sources for issues of interest to client Support with internal escalations and questions between departments General administrative support for department events, meetings, supply orders and miscellaneous requests. Complete detailed professional written reports for dissemination to management team General support for client Departments, Initiatives and Projects Provide administrative support to clients leadership team Coordinate executive communications for client VP and other team members Answer phones, take messages, respond to questions, direct inquiries and greet visitors Support in resolving and communicating external/customer escalations Support in monitoring local municipal agendas, emergency response/preparedness, media/social media, and other sources for issues of interest to client Support with internal escalations and questions between departments General administrative support for department events, meetings, supply orders and miscellaneous requests. Complete detailed professional written reports for dissemination to management team General support for client Departments, Initiatives and Projects The Ideal Candidate: Education, Licenses and Certifications Required Must possess a high school diploma or equivalent Type and Length of Specific Experience Required Must possess a minimum of one (1) year of experience in a corporate work environment Skills Required Proficient computer skills including Microsoft Office Effective oral and written communication skills Active listening skills Ability to assess and evaluate situations effectively Ability to identify critical issues quickly and accurately Attention to detail Other Must be at least 18 years old or the minimum age required by the state, if higher Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States Effective oral and written communication skills Well-developed research, analytic and organizational skills Active listening skills Ability to work independently and proactively with minimum oversight Proficient computer skills including Microsoft Office applications (Word, Excel) Attention to detail Subject to a drug screen to the extent permitted by law Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military Physical Requirements and Environment Environment: Office, minimal to no exposure to extreme temperatures Major activity: Working on PC and using telephone/radio while sitting Physical efforts to carry out job duties: Standing, walking, and sitting. Minimal to no stooping or kneeling. About the Company: EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity G4S is an Equal Opportunity/Affirmative Action Employer and an Alcohol- and Drug-Free Workplace If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265. To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices