Administrative Assistant - National Sales

Jelly Belly Candy Company

Administrative Assistant - National Sales

Fairfield, CA
Full Time
Paid
  • Responsibilities

    Position: Administrative Assistant- National Sales Location: Fairfield, CA Job Id: 634 # of Openings: 1 SUMMARY Compiles sales reports, orders display fixtures and provides general assistance to DSD customers, Brokers and National Sales Department by performing the following duties. COMPENSATION This position pays within a range of $17.00-$20.00 per hour, based on experience, as a FLSA non-exempt hourly employee, paid weekly. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Answers telephone and gives and receives information to callers or routes call to appropriate official and places outgoing calls. Responsible for organizing, coordinating and tracking delivery of new fixtures and products. Works with Customer Service to resolve issues related to credits, returns, ship dates and other customer and/or broker issues. Inputs orders to fill sample requests as needed. Responsible for inputting and distributing various sales reports, using several software programs, maintains sales meeting calendar and meeting room schedule, meeting notes and post distribution to staff. Occasionally assists the Director of National Sales in organizing and scheduling trade shows, special events and promotion activities. Works alongside the VP of National Sales in the planning and execution of the annual Sweets & Snacks Expo. Attendance may also be required. Works effectively with various departments to follow-up on requests for information on orders, or inquiries about samples or house account orders. Maintains DSD order forms and UPC labels for products. Inherent in each position is a general duty to maintain each respective work area in a safe and sanitary condition. Regular, predictable, full-time attendance is required as an essential function of this position. The employee may be required to perform other such duties within the scope of their employment as may be assigned. The employee must also possess the ability to take direction, follow instructions, work with others, follow work rules and schedules, and focus on details. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. COMPUTER SKILLS To perform this job successfully, an individual will need to be proficient in software programs including, Microsoft Excel, Word, PowerPoint, Concur and Outlook. Furthermore, this individual needs to be comfortable learning and utilizing internal Jelly Belly-specific information systems such as Data Warehouse, Lawson M3 ERP, and Microsoft CRM. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

  • Industry
    Human Resources