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Job ID 22886 – Warehouse Systems Project Coordinator

Location: Tampa, 33619 – This position is onsite

Pay: $25.00 - $31.00 per hour

Type: Contract to hire

Schedule: M-F, 8:00 AM to 5:00 PM EST

Career outlook: Benefits including M, D, V, 401k with match, and tuition reimbursement.

Summary: This is a project coordination and billing role handling project timelines, purchase order, invoices, and financial tracking. involves more complex projects—it’s almost like project management, though not a full management role, more of a coordinator to help keep everything on track.

To give some context, a warehouse system can range from standard racking/shelving and smart storage solutions to conveyor systems, autonomous forklifts, and advanced robotics. Our customers span warehousing, production, distribution centers, and agriculture.

Job description:

1. Project Administration & Documentation: Manage all administrative aspects of Systems & Automation projects, including maintaining accurate records, coordinating timelines, meetings, and resource allocation to ensure projects stay on schedule and within budget.
2. Billing & Financial Management: Create and track purchase orders, process invoices, monitor accounts receivable, reconcile P-Cards, and ensure compliance with financial policies. Analyze billing data for accuracy and implement automated solutions to improve efficiency.
3. Vendor & Inventory Coordination: Track and expedite vendor orders, maintain systems inventory database, and ensure timely delivery of materials and equipment to meet project deadlines.
4. Stakeholder Communication & Issue Resolution: Act as liaison between internal teams, external vendors, and customers to manage specification changes, production delays, damage claims, and billing inquiries, ensuring prompt resolution and exceptional customer service.
5. Process Improvement & Compliance: Identify inefficiencies in billing and project workflows, implement automated solutions, maintain standard operating procedures, and compile reports for management to support strategic decision-making.

Nice to have:

• Business to business (B2B) experience
• SAP
• Industrial equipment

Requirements:

• Must have (5)+ years of experience in a service-oriented role or sales with experience tracking payments and AR
• Proven experience with project management and action/recommendations on transactions, and terms/contracts
• Associate’s degree or bachelor’s in business or similar
• Must be proficient with business management and billing automation tools (ERP systems), data analysis, and attention to detail/financial accuracy
• MS Excel: Pivot tables and lookups
• Must be MS Office proficient including PowerPoint
• Must have professional written and verbal communication skills
• Willingness and ability to learn and apply new skills
• Travel – Less than 5% for training or branch assistance
• Ability to lift up to 20 lbs
• High school diploma or GED
• Background check required
• Drug screening required