Job ID 23371 – Administrative Coordinator – Travel (PT)

Location: Rochester, NY 14625 – This position is hybrid
Must work onsite Tues-Thurs

Pay: $25.00 - $27.00 per hour

Type: Contract, until November 2026 with possible extension

Schedule: Mon-Fri, 9am-3pm (30 hours)

Job description

• Manage travel and meeting coordination, including monitoring shared inboxes, responding to traveler inquiries, and ensuring adherence to company travel policies.
• Support meeting planning operations by validating requests, updating CVENT events, coordinating attendee communications, and preparing executive-level itineraries.
• Maintain accurate data and reporting by updating master spreadsheets, assisting with regular reports, and tracking invoices, budgets, and event progress.
• Provide administrative and operational support, including routing contracts for signature, handling shipping and supplies, and assisting with Amex CTA reconciliation.
• Collaborate cross-functionally with internal teams to ensure smooth execution of meetings and events, while delivering professional communication and high-quality service.

Preferred:

• Travel agency
• Corporate travel

Requirements

• Must have (5) years of experience in the travel industry
• High school diploma or equivalent
• Background check required
• Drug screening required