Barack Ferrazzano, a mid-size law firm headquartered in Chicago, Illinois, is looking for an Executive Assistant. This position is responsible for overseeing a wide range of administrative functions for a high profile, award-winning, name partner with a dynamic international practice. The Executive Assistant will be responsible for providing administrative support in the areas of scheduling, screening, planning, research, correspondence, transcription, and filing. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. Some overtime required.

Candidates must be proficient in the Microsoft Office Suite of applications and possess excellent communication, organizational and multi-tasking skills. Experience is not required but a willingness to learn and the desire to excel are prerequisites.

Responsibilities:

• Administrative assistant duties which include, but are not limited to: scheduling meetings, coordinating visitors, handling mail and packages, travel arrangements, expense reports, filing, scanning and high-level client contact.
• Extensive coordination of phone calls, including answering inbound calls and facilitating internal and external conference calls across multiple time zones, especially in Europe.
• Prepares, edits and delivers correspondence, documents and contracts and maintains archive copies.
• Performs other duties as assigned.

The ideal candidate:

• Is prepared to make a minimum two-year commitment
• Is a college graduate with a positive disposition, is personable and mature, with a good sense of humor and a professional telephone presence
• Is intelligent, focused and ambitious, and desires to excel
• Is organized, detail oriented and high-level communicator, with the ability to multi-task
• Is resourceful and a creative problem-solver
• Is computer literate (Word, Outlook, Excel)
• Is reliable, competent, self-motivated, well-spoken, good humored and able to work with people at all levels
• Is able to prioritize workflow and work independently with little supervision

• Full medical
• 401k
• Profit sharing
• Paid Time Off
• Casual dress
• Warm, welcoming work environment (and parties!)

BFKN is a mid-size law firm with offices located in Chicago and Minneapolis.

The founding vision of Barack Ferrazzano in 1984 was to create a new model that departed from the standard "mega-firm" approaches and, instead, focused on delivering efficient, team-oriented services of the highest quality. Our founding partners - two highly respected law professors at Northwestern University and two former members of a prominent Chicago firm - were soon joined by like-minded colleagues also seeking an alternative to the large law firm environment. We have grown steadily ever since.