Job Description

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking a Business Intake Assistant to join our dynamic team in New York, Chicago, Boston, or our Global Services Office in downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

ABOUT LATHAM & WATKINS

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

ABOUT THE ROLE

As a Business Intake Assistant, you will be responsible for processing the intake requests, assigning new client-matter numbers, coordinating with Client Intake Committee and other intake approvers regarding new clients, and undertaking other activities related to the Office of the General Counsel Department’s responsibilities. Other key responsibilities include:

• Processing and reviewing New Business Intake (NBI) requests; verifying that the intake information is complete and within the firm standards

• Communicating with attorneys and staff regarding intake issues and approvals

• Updating and inputting data into the conflicts and financial databases; using internal and external information resources to confirm the accuracy of the information

• Assisting with the research and input of DUNS numbers, SIC codes, and other identifying data to existing and future client records in the appropriate databases

• Assisting with the processing of documents (NBI documentation, engagement letters, closure letters, etc.) for the Knowledge Management Database

• Assisting with the input and maintenance of attorney origination and proliferation credits into the firm’s conflicts and financial databases

ABOUT YOU

We’d love to hear from you if you:

• Display extensive knowledge and skill in utilizing databases and familiarity with standard database procedures, such as searching and generating reports

• Demonstrate well-developed and professional interpersonal skills, along with the ability to interact effectively with people at all organizational levels of the Firm

• Possess the ability to follow consistent procedures and display an attention to detail in all work activities

And have:

• A Bachelor’s degree; a minimum of four (4) years of relevant experience may be considered in lieu of Bachelor’s degree

• A minimum of one (1) year of relevant experience in a law firm or other professional services firm

• Experience with Intapp software products and/or 3E software

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance

• A generous 401k plan

• 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure

• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)

• Professional Development programs

• Employee discounts

• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.

Latham & Watkins is also committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

Latham & Watkins, an international law firm, advises the businesses and institutions that power the global economy. Our professional staff and paralegals support our lawyers to provide high quality and impactful work for our clients and the world around us. At Latham & Watkins, you belong as you are.