Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking a Legal Secretary to join our dynamic Corporate team in London on a 15 month fixed-term contract. ABOUT LATHAM & WATKINS With offices in 14 countries, more than 3,000 attorneys and over 2,500 professional staff, the key to our success and our continued ability to deliver the highest quality service to our clients is our “one-firm” culture – a spirit of teamwork and shared commitment to quality across our global offices that has long distinguished Latham from other law firms. ABOUT THE ROLE As a Legal Secretary, you will be responsible for providing comprehensive secretarial support functions for attorneys. Key responsibilities include:

• Managing attorney communications as requested (e.g. understanding attorney preferences with regards to answering the phone/taking messages/using voice mail, instant messenger, responding to e-mail, processing postal mail, setting up videoconferences, etc.)
• Preparing materials such as correspondence, manuscripts, minutes, legal documents, and general forms
• Printing, scanning, organising, transcribing, and distributing documents upon request, and/or coordinating with local copy centre to arrange for copying, custom reprographics/binding, and courier or other document delivery services
• Liaising with the Revenue Team to produce drafts, revisions and ensure the submission of client billings
• Reading and proofreading documents prior to distribution
• Coordinating and arranging meetings and conference calls
• Maintaining and tracking schedules and calendars for attorneys
• Coordinating travel and managing out of office support for attorneys and/or clients in a cost-conscious manner
• Processing and monitoring attorney expense reimbursements, reconciling phone charges, vendor bills, and cheque requests
• Organising and consistently maintaining attorney files in a timely manner (e.g. billing, expenses, client matter, etc.) according to firm standards
• Opening, sorting and distributing mail

ABOUT YOU We’d love to hear from you if you:

• Exhibit well developed and professional interpersonal skills, including the ability to interact and communicate effectively with clients and staff at all organizational levels of the firm
• Thrive working in a team environment with a customer service focus

And have:

• Relevant secretarial qualifications
• Experience as a Legal Secretary
• Organisational skills needed to manage time well, prioritize effectively, and handle multiple deadlines
• Knowledge and understanding of typical work processes performed daily in an office environment

Successful candidates will not only be provided with an outstanding job opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• Wellness programs (e.g. membership to HeadSpace, access to mental health services, well-being events, etc.)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of global affinity groups (including LGBTQ group, multicultural group, women’s group). These provide a platform for staff to share experiences, advice, and interests, encouraging a continued discussion on diversity. Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity, pro bono work and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are. #LI-AD1

Required Skills Required Experience