Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking a Litigation Secretary to join our winning team, located in San Diego. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.  The Litigation Secretary will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays, and a PTO program that accrues 23 days during the first year of employment and grows with tenure. As a Litigation Secretary at Latham, you will contribute your expertise to performing a variety of secretarial duties of a confidential nature for attorneys, paralegals, and/or managers. Your responsibilities as a Litigation Secretary will include maintaining positive contact with clients, attorneys, and staff while accomplishing these and other critical functions:    

• Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
• Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, instant messenger, responding to e-mail, processing postal mail, setting up video conferences, etc.)
• Creating, editing, and processing bills in accordance with firm and client requirements
• Preparing and processing appropriate Proof/Certificate of Service
• Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g. venue location, court reporter/videographer, etc.)
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
• At attorneys' direction, preparing materials such as correspondence, pleadings, petitions and general forms
• Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
• Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
• Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
• Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart phone charges, vendor bills, and check requests
• Assisting with special projects when necessary
• Promoting effective work practices, working as a team member, and showing respect for coworkers

As a Litigation Secretary, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Litigation Secretary must have excellent verbal and written communication skills and possess a strong ability to work in a team environment with a customer-service focus. The Litigation Secretary should understand litigation terminology (e.g. interrogatory, deposition, Pro Hac Vice), demonstrate knowledge of litigation resources (e.g. online court/agency resources), and should have basic knowledge of components/structure for filing of motions and/or applications (e.g. summary judgment, discovery motions, ex parte).

A High School Diploma or equivalent is required.  A Bachelor's degree is preferred.  Two (2) to five (5) years of litigation administrative experience in a professional services environment is required.  Qualified candidates are encouraged to apply by clicking the "Apply Now" link.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity, pro bono work and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Latham & Watkins is also committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

Please click here to review your rights under U.S. employment laws. #LW-SW2

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