APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another. 

Reports directly to the Dean and is responsible for directing administrative aspects of the School of Education, including oversight of budgets, records, reports, events, and personnel. Collaborates with the associate deans, chairs, and directors concerning the administration of the School’s programs and services; serves as Dean’s Office liaison to School faculty, staff, and students as well as University internal and external constituencies. Works to help develop vision and implement strategy for improved systems and operations. Supervises staff in Dean’s Office.

REQUIRED EDUCATION

Master’s degree required. Applicants who do not meet the educational requirement of a Master’s degree may substitute significant work experience in administration.

REQUIRED EXPERIENCE

5+ years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation. Prior supervisory experience of staff is a requirement.

DUTIES/ESSENTIAL FUNCTIONS

• Coordinates the administrative operations of the School of Education (SoE), providing the Dean with routine and special reports on budget, planning programs, and personnel. Directs Dean’s Office staff, coordinating assignments and workflow. Participates in their reviews; chairs regular office staff meetings.
• Serves as confidential assistant to the Dean, independently representing the Dean and the School of Education with discernment and tact to internal and external constituencies through phone, electronic, and face-to-face communication. Oversees the Dean’s schedule, appointments, correspondence, and travel. Drafts correspondence, agendas, and other writing projects as requested. Maintains professionalism and a high degree of confidentiality in all matters. May be asked to visit various Regional Campuses with or on behalf of the Dean, to coordinate programs and services for SoE faculty and students at all locations.
• Coordinates the interview and hiring process of fulltime faculty and staff, as well as adjunct faculty for the School. Develops and maintains confidential personnel and financial files.
• Oversees all budgets and provides regular reports to the Dean. Works with the Data Analyst (for Finance and Workloads) to track workload and budget comparative data. Monitors the development of reports to the Dean for internal review, as well as coordinating requests for information for the Provost and other constituents.
• Develops a master calendar of events and meetings for the School, coordinating appropriate information with Associate Deans, Chairs, Program Directors, faculty, and staff, as well as various committees, task forces, and advisory boards to the School.
• Works with the Assistant Dean for Outreach & Engagement and the Events & Communications Coordinator to oversee the events of the School – hooding events, speaker series, receptions, retreats, Kickoff events, etc., coordinating their development and implementation.
• Oversees the facilities management of Azusa offices, developing a short- and long-term plan for upkeep and usage and renovations.
• Develops and implements a training and support plan for SoE support staff.
• Monitors and updates system to fully digitize all records of the Dean’s Office, including budget, personnel, correspondence, meeting agendas and minutes, etc., ensuring compliance with University and School records policies.
• Demonstrates strong organizational skills in a fast-paced environment, providing proactive, resourceful, and efficient responses. Assesses the urgency and importance of situations and act accordingly.
• Demonstrates expert written and verbal communication skills, strong decision-making ability, and attention to detail.
• Performs other duties related to job description as requested by the supervisor.

Staff Development

• Develop comprehensive SoE staff development process for onboarding new hires, enhancing retention through individualized development, and updating training as new systems (technology, recruiting, etc.) are implemented in SoE and/or the University.
• Work with Dean to annually develop a survey to identify needs and preferences for staff training/development from both staff and their supervisors.

Leadership Team

• Serve as support to the SoE Leadership Team (chairs, assistant/associate deans, and dean), both for meetings and key assignments, including enrollment projections, faculty and staff hiring, programming, etc.
• Interface with members of the Leadership Team on behalf of the Dean, with judgment of time and content-sensitive transactions, ensuring prompt and confidential responses on behalf of the Dean's Office.
• Represent the School and Dean to external constituents to ensure good collaboration and problem-solving.
• Assess, propose, and implement new systems to ensure timely and complete projects and solutions.

SKILLS

• Ability to work independently, high degree of initiative and keep confidentialities.
• Ability to learn and implement procedures.
• Ability to collect, analyst, disseminate, and retain information.
• In agreement with the purpose and mission of Azusa Pacific University in providing a Christian-based higher education for its students and a Christ-based work environment for faculty, staff, students, and external partners.

MENTAL DEMANDS

• Ability to work under pressure and meet deadlines.
• Skilled use of technology and systems for communication, reports, video, and data collection/analysis.
• Ability to direct multiple tasks concurrently.
• High level of written and verbal skills, as well as quantitative data skills.
• Skilled in events and communications.
• Has a valid driver’s license.
• Ability to work independently, with high degree of initiative and maintain confidentiality.
• Ability to learn and implement procedures.
• Ability to collect, analyst, disseminate, and retain information.
• In agreement with the purpose and mission of Azusa Pacific University in providing a Christian-based higher education for its students and a Christ-based work environment for faculty, staff, students, and external partners.

PHYSICAL DEMANDS

• Intermittent sitting, standing and walking.
• Repetitive wrist/finger motions at computer keyboard.
• Constant hearing and speaking.
• Ability to lift, grasp, reach and bend.
• Able to lift up to 20 lbs. occasionally.
• Able to drive.

VISUAL DEMANDS

Reading reports and computer monitor, as well as driving.

ENVIRONMENT

Pleasant office setting, comfortable temperature.

TECHNOLOGIES

Proficient in Google Apps., Microsoft Office, Word and Excel. Experience in social media.

COMPENSATION

• Grade 10: $53,950 - $70,135 annual

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. 

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.

http://www.apu.edu/humanresources/benefits/ 

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

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Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Required Skills Required Experience