Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking a Litigation Secretary to join our dynamic team in Orange County. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

ABOUT LATHAM & WATKINS Latham & Watkins is a global law firm consistently ranked among the top firms in the world.  The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

ABOUT THE ROLE As a Litigation Secretary, you will contribute your expertise to performing a variety of secretarial duties of a confidential nature for attorneys, paralegals, and/or managers.. Other key responsibilities include:

• Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
• Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, instant messenger, responding to e-mail, processing postal mail, setting up video conferences, etc.)
• Creating, editing, and processing bills in accordance with firm and client requirements
• Preparing and processing appropriate Proof/Certificate of Service
• Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g. venue location, court reporter/videographer, etc.)
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
• At attorneys' direction, preparing materials such as correspondence, pleadings, petitions and general forms
• Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
• Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
• Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
• Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart phone charges, vendor bills, and check requests

ABOUT YOU

We’d love to hear from you if you:

• Have excellent verbal and written communication skills
• Possess a strong ability to work in a team environment with a customer-service focus
• Possess basic knowledge of components/structure for filing of motions and/or applications (e.g. summary judgment, discovery motions, ex parte)

And have:

• A High School Diploma or equivalent
• A minimum of two (2) years of litigation administrative experience in a professional services environment

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Wellness programs (e.g. membership to HeadSpace, access to mental health services, well-being events, etc.)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity, pro bono work and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Latham & Watkins is also committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

Please click here to review your rights under U.S. employment laws. #LW-JG#LI-Hybrid

Required Skills Required Experience