Job Description
Start Date: January 2024
This position is 90% remote, only requiring the successful candidate to work in the office for approximately 1 day/week.
We are conducting a search for our next Legal Billing Specialist! We're looking for a law firm professional with experience billing attorney time, and accommodating varying client protocols. Legal Billing Software experience is a huge plus.
Responsibilities: Daily audit of new client/matter intake and change requests to ensure the accuracy of data in the core system, including manual updates to information. Detail review of outside counsel guidelines, as needed, and confirmation of results reflected in client/matter setups. Collaborate with legal secretaries and others to manage outcomes and expectations.
Review pre-bill/performa documents and raise client invoices in the core accounting system based on attorney direction; distribution of resulting invoices to the client based on preference (e-mail, e-Billing system, US mail). Distribution of resulting invoices via eBillingHub to the client's ebilling system. Request approval for significant write-downs of fees and/or cost. Also responsible for processing adjustments, transfers, application of funds held in trust and generation of ad-hoc proforma/pre-bill/performa documents.
Coordinate specialized billing processes for assigned attorneys, including, but not limited to:
• Manage the set-up, submission, tracking and follow-up on rejection/appeals for electronic billing; serve as a liaison between the attorney, client and third-party billing vendor.
• Coordinate client billings based on thresholds with multiple billing attorneys; prepare monthly status reporting, as needed.
Communicate with legal secretaries and attorneys in a diplomatic manner to resolve billing challenges and inquiries within expected turnaround times.
Assist with the generation of ad-hoc and billing report requests and external audit responses, as needed.
Additional Experience and Skills
• Associates degree in Accounting, preferred with 3-5 years of related experience in a professional services setting
• Strong written and verbal communication skills
• Demonstrated technical proficiency with business and accounting software applications (ex: Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe, Elite Enterprise, Elite 3E)
• Ability to work independently to meet established deadlines
• Assumes responsibility and takes ownership of work
• Attention to detail, while understanding the big picture
• Problem-solving skills/ability to transfer technical knowledge from one assignment to the next
• Strong organizational skills
Our benefits are outstanding - We offer two BCBS plans to select from; vision, dental, 401K, profit sharing, FSA plan, disability insurance, life insurance, generous paid time off plan and much more!
Company Description
The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!
The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!