Job Description

Our legal team is committed to providing each client with quality counsel, innovative solutions and personalized service. Founded in 2000, the firm offers the legal expertise of its 100-plus attorneys, who have accumulated experience and problem-solving skills over decades of practice.

We are a vibrant, busy and growing full-service law firm and looking to increase to its talented ranks of professional staff by adding an Administrative Assistant with a demonstrated interest and experience of 5+ years in an administrative role.

This role will provide administrative support assisting the Matrimonial Department (divorce litigation attorney) and located in downtown Brooklyn. KEY RESPONSIBILITIES:

• Maintain detailed calendars in Outlook, scheduling and coordinating internal and external meetings as necessary.
• Manage administrative duties including but not limited to arranging conference calls, meetings, creating and maintaining, paper and electronic files; as well as handling miscellaneous photocopying, scanning and printing requests.
• Service of pleadings and discovery documents and demands, assisting in preparation of subpoenas and various litigation documents.
• Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, PowerPoint and Excel. Compose routine correspondence and emails, as needed.
• Request conflict checks, open new client matters and submit electronic approvals, as needed.
• Other ad hoc projects as needed.

KNOWLEDGE, SKILLS & ATTRIBUTES

• At least 5 years of experience providing administrative support in a law firm environment.
• 4 year college degree or equivalent preferred.
• Excellent client services and problem solving skills; matrimony experience a plus.
• Proactive and anticipatory.
• Solid knowledge of computers and software applications (MS Word, Excel, PowerPoint, Outlook).
• Ability to think clearly and work well under pressure in a busy environment.
• Strong interpersonal skills, with the ability to work effectively and cooperatively with all levels of staff within the office.