Job Description
JOB PURPOSE:
The recruiting assistant is involved in a company’s recruiting process. Focusing on the recruitment of candidates for employment within HLT. This position will report to Recruiting Managers for the company.
SUMMARY OF ESSENTIAL JOB DUTIES:
- Coordinate hiring activities, i.e. pre-screen and onsite interviews for the Recruiting Team and Hiring Manager
- Posting of jobs online through careers page and other search engines, i.e. Indeed, LinkedIn, Zip recruiter
- Actively source candidates through social media outreach (LinkedIn, Facebook, Audiology Online, etc.)
- Administer cold calls to passive candidates for hard to fill positions
- Manage text and email campaigns to increase applicant pool
- Request digital interviews of potential candidates
- Contacts colleges and AuD programs
- Create flyers on behalf of the recruitment department
- Recruit state lists of Hearing Instrument Dispensers and Audiologists on an annual basis
- Mass mailings to licensed Hearing Instrument Specialists and Dispensing Audiologists
- Oversight of clerical duties, i.e. answering emails and drafting of offer letters, Initial contact of potential candidates for interviews
- Scheduling interviews and balancing calendars
- Assisting with initial screening of candidates to determine the most qualified and promising candidates according to minimum and preferred requirements
- Coordinate travel for fly-in candidates
- Greet and assist and interviewees onsite
- Following up during the recruitment process and updating employee records
- Updating and maintenance of the ATS (Applicant Tracking System) with contact information, social media, and notes on potential applicants or qualified candidates
- Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
- Additional duties as needed
SKILLS/QUALIFICATIONS:
- Proven experiences as Recruitment Assistant or other recruiting-related role
- Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
- Experience using recruiting software and social networks for recruiting
- Ability to work independently and as part of a team
- Ability to work in a fast-paced environment
- Strong organizational and time management skills
- Great attention to detail
- Outstanding communication skills
- Problem solving ability
- Self-starter
- Agile and flexible to take on multiple and different tasks to support the growth of the organization
- Must have excellent verbal and written communication skills
- Advanced MS Excel skills – VLOOKUP and Concatenate
- Working knowledge and use of Microsoft Mail Merges
EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS:
- BSc/BA in HR, Business, or relevant field, preferred
- At least one year of experience as a Recruitment Assistant, or a related role