Offit Kurman, a growing full-service law firm, is currently seeking an Office Administrative Assistant for its Baltimore, MD office. The Office Administrative Assistant will play an integral role in the day-to-day operations providing front desk office support as well as assistance to legal support staff through the management of document workflow, electronic files, general administrative back-up, and other duties as assigned.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Provide a welcoming environment for clients and visitors to the Firm.
• Office and attorney phone support, including taking messages and assisting clients however possible.
• Opening and sorting mail as well as ordering office supplies, monitoring inventory, and receiving and signing for deliveries.
• Filing, sorting, and indexing documents, both physically and electronically.
• Schedule conference rooms, attend signing meetings as a witness, and reserve guest offices for visiting staff.
• Disinfect and carry out COVID protocols.
• Light document production, proofreading, and/or editing.
• Maintain diary of court dates for attorneys and clients.
• Assist with mass mailing and large print jobs for remote attorneys and staff.
• Create trial binders.
• Assist with large document production – uploading Court transcripts, CDs, Bates numbering etc.
• Locate files in office, by request, and pull files from VonParis offsite.

QUALIFICATIONS:

• Ability to multi-task shifting priorities and turn work around, with minimal errors, in an efficient manner.
• Excellent organizational and analytical skills.
• Attention to detail.
• Strong communication skills, in both written and verbal form.
• Professional demeanor and proactive work ethic.
• Proficiency in Microsoft Office 2017 or newer (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software.

Offit Kurman is one of the fastest-growing, full-service law firms in the United States. Offit Kurman offers a collegial, comfortable, and professional work environment, as well as competitive salary and benefits, to include Paid Time Off and 401(k) matching. We are a proud EEO employer and we are committed to a diverse workforce.