Job Description
Wilson Elser's San Francisco office currently seeks an Office Administrator with demonstrated effective leadership and management skills.
The Office Administrator will oversee all in-house and outsourced services, as well as managing the facilities planning, HR functions, accounting & billing processes, secretarial services, reception and conference planning, outsourced mail, messengers and legal records services, and budget planning and management. The San Francisco office has a team of approximately 33 attorneys and 18 paralegals and other staff members.
Additionally, the Office Administrator will liaise with the Firms’ national HR, Finance, IT, and Marketing Departments to implement the firm's policies, procedures, and programs, in order to better serve the requirements of the firm's attorneys in this office.
THE FIRM Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with nearly 900 attorneys, across 40 offices in the United States and one in London. Founded in 1978, Wilson Elser ranks among the top 200 law firms identified by The American Lawyer and is included in the top 50 of The National Law Journal's survey of the nation's largest law firms.
THE POSITION
Qualifications ·Bachelor's degree from an accredited college or university preferred ·5+ years’ experience handling office management responsibilities in a professional services firm. Law firm experience is a plus ·Excellent management skills and supervisory experience, including leading and developing a positive and cohesive team environment ·Ability to work with all levels of professional staff, attorneys, and partners ·Effective written and oral communication skills ·A best practices approach to managing people and projects Responsibilities ·Assist with overall administrative management of the office including but not limited to: o Ensuring the ongoing productivity and effectiveness of our staff team o Hiring/termination of all administrative staff; E-Time reporting o Accounting supervision, including invoicing, check requests, and vendor expense processing o Document management supervision, calendaring, filing, indexing and drafting correspondences ·Manage ordering of supplies for the office, closed files, and local webinars ·Manage office workload in conjunction with utilization of the firm's administrative support services ·Provide general IT support in conjunction with firm's help desk as necessary ·Coordinate general office services with building management and local facilities management services
WHY SHOULD YOU APPLY? ·Excellent Benefits ·Generous PTO plan ·Excellent growth and advancement opportunities ·Corporate Discount Plans
INTERESTED? Wilson Elser is a firm who focuses our commitment to both our clients and you! Please consider joining our team by applying online.
We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. We are an Equal Opportunity Employer; Minorities and Women are encouraged to apply.
Company Description
Wilson Elser is a full-service law firm with nearly 800 attorneys, representing more than 50 service areas in 39 offices throughout the United States. Founded in 1978, Wilson Elser ranks among the top 200 law firms identified by The American Lawyer and is listed in the Top 50 by The National Law Journal. With a full-service office in London and a network of affiliate firms in France, Germany and Mexico, Wilson Elser routinely provides legal advice and representation throughout the world. While Wilson Elser's heritage and primary focus is insurance defense, it increasingly has expanded into the corporate and transactional realms in order to better serve its clients. Along these lines, the firm currently has a broad range of practice areas, members of which will often work on multidisciplinary and/or multijurisdictional teams in order to identify sound, comprehensive and innovative solutions to complex legal issues.