Job Description

The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC.

This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance.

Job Responsibilities

• Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines
• Assist maintenance staff with ordering parts and materials as needed
• Develop and maintain relations with executives, stakeholders and external parties
• Review and reconcile maintenance invoices for accuracy
• Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary
• Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests
• Perform and/or assist others in assigned tasks related to information/communication flow
• Maintain and organize various records and files
• Monitor office supplies inventory and place orders as necessary
• Ensure optimal internal and external customer service

Qualifications

• High School Diploma required
• Minimum one to three years office experience
• Strong written and verbal communication skills
• Proficient in Microsoft Office products
• High level of attention to detail, organization, and ability to multitask

Benefits

• Medical and Dental Insurance
• Tax Exempt Flexible Spending Plans
• 401(K) Retirement Plan
• Vacation, Sick and Holidays
• Professional Development and Educational Benefits
• Voluntary Benefits

Additional Information

Please visit our website at www.hsmc.org to learn more about our organization!

Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation; veteran status, or any other bases protected by law. HSMC participates in E-Verify.

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