Job Description

This position is a remote position!

The ATS & Onboarding Specialist will own system administration responsibilities for anything related to the Applicant Tracking System (ATS). This position will also take ownership of the post-offer letter onboarding process, supporting the candidate-to-employee journey of new hires.

Responsibilities:

• Oversee and maintain optimal function of ATS and Onboarding systems, which may include customization and maintenance
• Provide technical support, troubleshooting, and guidance to ATS users, employees, and applicants
• Create and maintain training materials for ATS and Onboarding systems and train new and existing HR users.
• Collaborate with IT to identify system improvements and enhancements related to integration processes
• Manage permissions, access, and settings for users within ATS
• Run and maintain data reports for leadership/TA/HR/IT, including EEO/AAP-related regulatory reports and audits
• Ensure EEO/AAP compliance within ATS and partner with the EEO Coordinator for trainings
• Be involved in ATS-related project(s), and advise as a subject matter expert
• Responsible for the onboarding journey of new RRD employees, from sending out offer letters, setting up background checks, and collecting personal documentation
• Run weekly/bi-weekly orientations, educating new hires and providing clear next-step instructions
• Collect and maintain all employee personal documentation, and upload it to appropriate systems
• Collaborate with Hiring Managers on their new hires onboarding
• Other ad hoc project/tasks/reports as required

Qualifications

• Bachelor's degree in HR, Business, or Information Systems, with minimum 2 years experience in an HR administrative function
• Minimum 1 year of recruiting coordination/onboarding experience
• Prior experience with ATS administration required (with preference to systems such as SmartRecruiters, PeopleSoft, and/or SilkRoad)
• Experience with putting together reports through an ATS or other HRIS systems
• Intermediate skills with MS Excel/Google Sheets, able to understand pivot tables and vlookup functions, and ability to put data into table format/presentation
• Well organized with strong communication skills, able to communicate with different personalities, and from top to bottom throughout the organization
• Excellent track record of managing onboarding for multiple employees weekly, including conducting a short orientation
• Detail oriented with an excellent ability to juggle multiple tasks at once, able to manage priorities with some direction

Additional Information

The national pay range for this role is $52,500 to $93,400 / year. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans