Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Quality Control and Estimating departments. The ideal candidate will be responsible for maintaining accurate records, ensuring document integrity, and assisting with various administrative tasks related to project estimation and in support of our quality control team. This role requires excellent communication skills, good math skills, a strong understanding of document management, and proficiency in office software.

Responsibilities

Quality Control

• Assist in maintaining quality records and documentation.
• Ensure all documents comply with established standards and regulatory requirements.
• Maintain and update the document control system, ensuring easy retrieval and access to current versions.
• Conduct regular audits of document control processes to identify areas for improvement.
• Collaborate with various team members to ensure proper documentation practices are followed.
• Prepare quality reports and summaries for review by management.

Estimating Support

• Assist in the preparation of project estimates by gathering and organizing relevant data and documents.
• Support the estimating team with administrative tasks such as data entry, filing, and scheduling meetings.
• Help maintain a database of supplier and vendor information for estimating purposes.
• Prepare and process necessary documentation for quotes and proposals.
• Communicate with internal and external stakeholders to gather information required for estimates.
• Learn to interpret blueprints, specifications, and project requirements.

General Administrative Support

• Perform general administrative duties such as answering phones, managing correspondence, and scheduling appointments for the respective departments.
• Maintain office supplies and equipment for the Quality Control and Estimating departments.
• Organize and maintain both physical and electronic filing systems.
• Assist with special projects as assigned.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Strong understanding of document control principles and practices.
• Proficiency in Google Workspace or Microsoft Office Suite.
• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team

Additional Information

Work Environment
General office and production environment. Daily exposure to computer displays and shop environments.

This is a safety-sensitive position
A safety-sensitive position has been defined as one where the employee’s responsibilities impact the health and safety of themselves, coworkers and/or the public (in this case the end-user of our product). All production and production support positions fall into this category.

Remuneration
We offer a competitive compensation and benefits package, as well as excellent opportunities for training and advancement.

Canam is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at lorri.boynton@canamgroupinc.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.