Job Description

Job Description

It's not just about your career or job title...It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Who will you be working with?

In this role, you will work closely with both the Plant Manager and the HR Manager , who will provide direction, priorities, and support as part of a dual reporting structure. You will be deeply embedded in the day‑to‑day flow of the facility, interacting regularly with leaders and employees across Production, Quality, Lean, and EHS/Safety.

Your work will connect you with front-line supervisors, hourly employees, office staff, and visitors, making you one of the most visible and approachable administrative resources at the site. You will collaborate with multiple teams to support operations, maintain effective communication channels, and ensure the facility runs smoothly from a front-office and employee-support standpoint. Because of your central role, you will become a trusted point of contact for employees seeking guidance, vendors needing coordination, and leaders relying on accurate, timely administrative support.

How will you make the difference

As the Administrative Specialist, you will play a central role in keeping the facility running smoothly, both in the front office and across the plant. You will support leadership by managing confidential information, maintaining clear communication channels for employees, organizing events that build engagement, and ensuring office systems are functioning reliably. Your proactive approach and ability to streamline administrative tasks will help leaders focus on safety, quality, and production while ensuring employees always have a reliable, approachable resource in the front office.

Monday - Friday 7:00 am - 3:30 pm

4800 Deramus Ave, Kansas City, MO 64120

What we want to know about you:

Minimum Qualifications and requirements : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

Required Qualifications

• High school diploma or equivalent

• 1-2 years of experience in administrative or customer service roles.

• Bilingual (English and Spanish) is required

• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint (required)

• Experience with OneDrive, SharePoint, or Teams is a plus

• Tech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management tools

Knowledge, Skills and Abilities:

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing setting

• Accuracy and attention to detail, especially while handling confidential information

• Ability to craft professional correspondence, prepare announcements and flyers, and create presentations

• Comfortable supporting event planning, scheduling, coordination, and follow‑through

• Strong follow-through and coordination skills, especially around event logistics, and when providing support to employees, and visitors.

• Strong discretion and judgment when handling confidential information

• Dependable, self-motivated, and able to work independently and in a team

• Comfortable walking through manufacturing areas and wearing required PPE

• Adaptable, flexible, and able to take on new assignments as plant needs evolve

What will your typical day look like?

Confidential Administrative Support

• Handle, organize, and securely file confidential employee documents and sensitive information

• Prepare correspondence, internal communications, reports, presentations, and meeting materials

• Provide administrative support to Plant and HR leadership

Employee Communication & Engagement

• Own and update bulletin boards, internal TVs/digital signage, and employee-facing communication platforms

• Create communication flyers, announcements, and plant-wide notices

• Support planning and execution of cultural, engagement, and recognition events

• Provide translations for announcements, memos, safety postings, event communications, and employee-support materials as needed

• Assist with new hire onboarding, including preparing materials, guiding new employees through required steps, and providing translation support when needed

Front Office & Visitor Management

• Serve as the primary point of contact for all visitors and employees entering the office

• Maintain and update the digital visitor log, ensuring accurate check-in and security compliance

• Keep front office areas clean, organized, stocked, and professional

• Support conference room A/V systems, copier equipment, and general office functions

5S, Safety and Facility Support

• Maintain high 5S standards in offices, meeting rooms, and common/public areas

• Proactively keep spaces clean, organized, and audit-ready

• Assist with continuous improvement tasks on the production floor (administrative support only)

Purchasing, Supplies, and Inventory

• Support indirect purchasing for routine consumable items

• Manage and organize office supplies, monitor inventory, and coordinate restocking

• Assist in coordinating deliveries, supplies, and vendor interactions

• Manage select employee-facing vendor relationships, including services such as uniform providers and vending machines, ensuring smooth operations, timely service, and quick issue resolution

Process Improvement & General Site Support

• Identify opportunities to automate clerical tasks or add value to current processes

• Assist hourly employees with questions and direct them to appropriate HR or Benefits resources

• Support leadership with reports, tracking, and administrative tasks as assigned

• Adapt to evolving plant needs and provide support across departments

What about the physical demand of the job:

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

• This position is primarily an office-based role; however, it requires regular movement throughout the facility to support employees and operational needs. The role includes:

• Regular walking to and from production areas, meeting rooms, and common spaces

• Occasional standing, bending, or reaching while organizing supplies, setting up events, or updating communication boards

• Light physical work, such as carrying office supplies, event materials, or small packages (typically up to 20 lbs)

• Ability to navigate between office spaces and manufacturing areas safely

• Use of mandatory PPE when entering production areas (e.g., safety glasses, hearing protection, steel-toe shoes)

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

• Work is performed primarily in an office environment with controlled temperature

• Regular entry into remanufacturing areas, which may involve higher noise levels, equipment traffic, and production activity.

Our job titles may span more than one career level. The salary rate for this role is currently $23.50

The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

Additional Information

Our job titles may span more than one career level. The salary rate for this role is currently $0-0 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.

Additional Information

Our job titles may span more than one career level. The salary rate for this role is currently $0-0 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.