Job Description

The Medical ESE Operations incumbent ensures that any assigned Medical meetings engaging HCPs will run effectively, on time, complying with all SOPs as needed. They will work with Medical Directors, Scientific Partnerships, MERI, external vendors, Medical Business Operations and Corporate Congress colleagues to ensure on-time and compliant execution of assigned ESE events.

Responsibilities include: 

Meeting Planning & Oversight

•        Through continuous conversation with KME Engagement, Medical Operations Business Partners and the Global Medical Directors teams, pro-actively build a rolling 12 month calendar of supported events

•        Managing each event as a small project, ensure meeting owners are contacted in a timely manner to ensure meetings are not at risk

•        Fully utilize the planning toolkit, ensuring effective tracking of deliverables and appropriate mitigation of risks to execution

•        Participate to the continuous development of the global Medical ESE Toolkit

•        Act as subject-matter-expert to support medical colleagues outside of HQ as they run local or regional ESE events

HCP Contracting & PO Oversight

•        Pro-actively inform the Vendor & Contract management team of upcoming events on a rolling monthly basis to ensure appropriate resource allocation

•        Manage timeline for HCP contracting & PO generations, through to payments

•        During peak periods (ie congresses) take on contracting tasks for certain projects

Meeting Vendor Management

•        Define Meeting execution needs and capacity requirements

•        Work with Procurement to source effective partners

•        Define and agree on Vendor KPIs and then Manage the quality and delivery to these KPIs 

•        Develop global partner network of verified, high quality partners

Qualifications

•        Bachelor's degree (B.S.) in Business related discipline or life sciences degree with prior experience in vendor or contract management

•        Minimum three years of relevant experience

•        Experience in partnering and collaborating with cross functional teams on process improvement initiatives

•        Experience with reviewing Requests for Proposals, Statements of Work, and Purchase Order processes

Additional Information

All your information will be kept confidential according to EEO guidelines.