EH&S Document Control Specialist Other Longmont, Colorado ------------ Description Circle Graphics is the worlds foremost producer of grand and large-format digital graphics. We are an industry leader in creating innovative products for outdoor advertising, business signage, wall decor, art reproduction, and the professional photography and art communities. Our combined 407,000 square feet of manufacturing facilities across the United States house over 88 grand and large format digital printers, custom automated finishing equipment, and coating capabilities to produce printed recyclable materials up to 16 ft wide. Our prepress department processes more than 20,000 files per day with the aid of proprietary software automation tools. We operate around-the-clock, 7 days a week to deliver extraordinary customer service, and print over 431 million square feet of material annually. We specialize in industry leading innovations accompanied by world-class service. Job Description Overview: The EH&S Document Control Specialist I has the primary responsibility to manage EH&S documents and ensures their accuracy, quality and integrity. This position is responsible for maintaining matrices and documentation compliant with government agency regulations and company policies. Essential Duties and Responsibilities: DOCUMENTATION AND DATA ENTRY: 50% of position responsibility * Ensure chemical consumption, air emissions and chemical inventory data is accurately logged and tracked for state compliance for the Longmont site. * Document and maintain EH&S training matrices for required training and coordinate Manager follow-up to ensure completion. * Attend Safety Team meetings and Green Action Team meetings and prepare draft safety team meeting minutes. * Ensure SDS hard copy and soft copy libraries are maintained, up-to-date and accurate. * Ensure EH&S Compliance documentation including air audits, RTO inspection and maintenance forms, dust collector forms, equipment inspections and training forms are collected scanned and filed in a timely fashion. COORDINATION AND FOLLOW-UP: 30% of position responsibility * Coordinate monthly first aid kit stocking. * Coordinate safety shoe and prescription safety glass program and maintain tracking system. * Coordinate Safety Observation Card Box forms. * Review and update EH&S postings such as First Responder Lists, Newsletters, etc. as needed. GENERAL ADMINISTRATION: 20% of position responsibility * Assist EH&S with new hire orientation packets and work with managers on new hire tracking and communication. * Assist with scanning workers compensation documentation and records maintenance. * Prepare forklift, electric pallet jack and aerial lift licenses for trained company personnel. * Assist with GHS label creations and maintain templates. * Assist with document management for remote CG Sites as needed. * Manage ordering of general office supplies. EDUCATION AND FORMAL TRAINING: * High School diploma or G.E.D equivalent * Previous experience with data entry and document control * Minimum three years experience in Manufacturing environment preferred * Previous experience recording and reporting regulatory data preferred * Knowledge and experience using SAP preferred KNOWLEDGE, SKILLS, AND ABILITY: * Proven ability to develop positive relationships * Proven ability to act independently, exercise judgment and influence people to take appropriate actions * Excellent attention to detail and follow through * Excellent organizational skills and ability to prioritize * Effective written and verbal communication skills * Proficient with Excel, Word and PowerPoint. * Excellent grammar and proofing skills * Ability to multi-task while also reassessing priorities on a continual basis INTELLECTUAL DEMANDS: * Must understand vague and implicit instructions, and act in the best interest of the company * Must be approachable and responsive to a variety of people and issues * Must be able to resolve problems, handle conflict and make effective decisions under pressure * Must be highly analytical with an ability to perceive the real problems and drive appropriate actions * Must be able to maintain confidentially with regard to workers compensation documentation. * Ability to effectively present information and respond to questions from groups of managers, engineers, contractors and employees * Ability to add, subtract, multiply and divide in all units of measure, calculate figures and amounts such as proportions and percentages, and concepts of basic algebra * Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists