St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Department:

Alumni Relations

Specific Job Title:

Assistant Director of Alumni Special Events

Reports to :

Senior Director of Alumni Relations

Campus:

Queens

Job Summary:

Reporting to the Senior Director of Alumni Relations, this individual will strategically plan, implement, staff, and execute events and programming that help foster a lasting experience for St. John’s graduates and a strong connection with their alma mater.

Essential Functions:

• Plan, execute, and staff events including but not limited to 1870 Court basketball receptions, Homecoming Fest, Reunion Week, Winter Carnival, Alumni Couples Celebration, and Lessons and Carols
• Identify ways to engage and celebrate faculty/staff alumni
• Serve as point person for school-based events and liaise with the dean’s office and the Development counterpart
• Oversee alumni benefits and services program
• Build relationships with key University partners
• Work with the Assistant Director of Young Alumni and Student Engagement to ensure their participation in events and programming
• Identify volunteers to assist with programming and communication
• Identify alumni to feature in communications (e-newsletter, magazine, etc.)
• In tandem with the Senior Director, establish and manage the event budget and its use
• Assist in the assessment and evaluation of engagement initiatives, events, and priorities
• Utilize alumni/donor database (Blackbaud) to record alumni volunteer engagement when applicable
• Do additional duties as assigned

Competencies:

• Outgoing and personable
• Extremely organized
• Self-motivated and creative
• Able to communicate clearly verbally and in written form
• has event planning experience
• has volunteer management experience

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, printers, etc.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand for periods of time; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; and communicate. The employee must occasionally lift or move up to 25 - 50 lbs.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday – Friday 8:30 a.m. to 4:30 p.m. including some nights and weekends. Ability to work longer hours when required is expected.

Required Education and Experience:

• Bachelor’s degree and 2-3 years related advancement experience or training or equivalent combination of education and experience.
• Candidate must possess a current driver’s license.

Preferred Education and Experience:

• Bachelor’s degree and 2-3 years related advancement experience or training or equivalent combination of education and experience.

Other Duties:

TBD

In compliance with NYC’s Pay Transparency Act, the annual salary for this position is $62,400. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

This position may be relocated to any of St. John’s University’s physical locations at any time.

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Required Skills

Required Experience

The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1)  HS diploma or equivalent with 2-4 years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience. 2)  Requires very good knowledge of general administrative/manufacturing operations procedures and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job.

3)  Ability to follow company policy and understand any rules or regulations governing the work being completed and impact work has on department or company.

4)  Must have very good knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete duties successfully.

5)  Requires good knowledge of multiple functions or areas of the business in which there is frequent contact with while completing daily work assignments of the job.

6)  Must have very good oral and written communication skills sufficient to explain departmental policy, methods and/or procedures when completing assignments.

7)  Requires very good organizational skills sufficient to accomplish work by established deadlines and ability to coordinate phases of work with others.

8)  Intimate knowledge of same day logistics including carrier alternatives, pricing, and potential problems.

RRD IS AN EEO/AA INCLUDING VETS AND DISABLED EMPLOYER