Job Description

SUMMARY OF JOB

• To be responsible for initiating and coordinating the clerical and secretarial functions required in effective implementation of administrative policies in the retail sales area.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Retail customer portals including but not limited to 1 Sync, Kroger VIP, Repositrak, Store Brand Source, and Trace Gains: responsible for gathering & uploading information into the various customer portal systems.
• Certificates of Insurance: coordinate all retail requests for new and/or updated certificates of insurance.
• Coordinate all new retail customer and broker information requests including but not limited to information for new customer/item forms, COA’s, COO’s, CUSMA, SQF documents, and Guarantee Statements.
• Forward and track new vendor packet completion through all departments.
• Provide nutritional, products specifications, and kosher information to retail customers, brokers and sales as requested.
• Maintain retail item information in Product System database. This includes entering UPC & SCC in Baan and other parts of the NIE process.
• Amazon Coordination: Responsible for Amazon portal entries and/or training and monitoring the Azar and DC personnel for same
• Provide clerical and administrative support to retail sales personnel as required, including memos, letters, sales reports, expense reports, etc. Create or assist sales in creating PowerPoint presentations.
• Office Supplies. Handle retail office supply requests for the retail sales department.
• Work with VP of Retail Sales to coordinate reports or requests of sales personnel such as the Pipeline report.  This will include follow-up, holding to deadlines, etc.
• Bid Coordination: work with retail sales team to gather information for bids & fill out forms. 
• SAF’s: Obtain all approvals & coding. Once complete distribute to appropriate departments.
• Shows: Assist Dir Sales Support Services as needed. Coordinate all materials, banners, etc. Follow up with after show requests.
• Participate in bi-weekly retail sales conference calls.
• Assist retail sample department with label printing, mock-ups & shipping as needed.
• Duplicate, collate and prepare retail broker mailings and customer presentations.
• Maintain retail department files.
•  Other duties may be assigned.